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- If the original owner leaves, no one is sure who has the next best "official original".
- When a group is responsible for editing portions of the document, no one is aware of the changes made by the others until it is all integrated and shared.
- When finished, no one knows where to store the finished copy, except that the current owner has it in their inbox somewhere.
- If a document is a living document -- ike the operating plan, say -- updates are not possible except by some process of contacting the owner, asking for a change to be made, and then expecting the owner to continute to keep track of the new original.
- Because the above is so unwieldy, it just doesn't happen. The result is that the document quickly no longer reflects how things really are, and becomes a management burden to update when, every so often, it becomes important to have that document match reality (as at quarterly report time).
Proposed Outcomes of a new style of work:
What documents do we have group responsibility for now?
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