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Role

Members

Primary Responsibilities

Communication

Sponsor

 

  • Provide overall direction, goals & funding
  • Approve charter, scope, milestones, budget
  • Remove obstacles
  • Monthly written status report
  • Invitation to attend steering committee each month

Steering Committee

  1. IS&T
  2. Bill VanSchalkwyk (Managing Director, EHS Programs)
  3. Kathleen Flynn (HR Manager of Operations)
  4. Lisa St. Croix (Business Systems Manager, Department of Facilities)
  5. Scott Ball (VPF, Business Systems Manager, Financial Systems and Data)
 
  • Provide oversight, schedule resources
  • Define roles & responsibilities
  • Set standards, guidelines, processes, metrics
  • Remove obstacles, resolve issues
  • Approve go/no go decision
  • Monthly steering committee meetings - October - January
  • September - TBD
  • October - TBD
  • November - TBD
  • December  Go/No Go decision
  • 1/2015 2016 (TBD) Post project review

Project Manager

TBD

  • Complete project on time, on budget
  • Manage overall project: plan, track progress, resolve issues, escalate when necessary, ...
  • Communicate: with project team, sponsors, steering committee, stakeholders, broader community
  • Ensure appropriate business and IS&T resources are assigned to project tasks
  • Coordinate work among project teams, data warehouse, OIS, IS&T help desk, ...

 

Transport Coordinator

TBD

  • Define process, lists, tracking procedures
  • Plan and track effort to move pending transports to production before freeze
  • Manage any critical transports during freeze to ensure they are included in upgrade
  • Manage all transports related to support pack project

 

Core Team: Technical Leads

  • Basis/security - Ron Parker
  • Basis/authorizations - George Petrowsky
  • ABAP, ITS - Wai-Ming Li
  • Web - Kevin Mullins
    • DW - Scott Thorne 
    • Prepare environments
    • Apply support packs related to support pack project * Execute SF3 modification testing; Resolve & retest issues
    • Unit test (joint with functional team)
    • Analyze & resolve issues
    • Execute cut-over activities
    • Coordinate work of basis team and developers
    • Weekly core team meeting - Monday 1:00pm W92-Downtown Crossing starting
    • Kick off meeting 9/15TBD
    • sap-upgrade-core@mit.edu
    • project wiki

    Core Team: Functional Leads

    1. HRP (HR/Payroll) Testing Coordinator - Mary DonovanPO Frank Quern
      1. Benefits
      2. Compensation
      3. Human Resources (Service Center)
      4. Payroll
      5. Pension Payroll
      6. Enterprise Learning
    2. FLE (AP/EHS/FI/PO) Testing Coordinator - Lee CollierPO Bob Casey
      1. AP
      2. EHS
      3. Travel
      4. Procurement (xECAT3)
      5. Facilities
      6. FAR
      7. Parking
      8. ECAT3
      9. SMART (Singapore)
    3. Functional Team leads
      1. Frank Quern (HRP)
      2. Siobhan Cunnigham (FLE)
    4. Assistant Project Manager - Desiree Roberts
    5. System Architect
      1. Siobhan Cunnigham
    • Unit testing (joint with technical team, track and report process)
    • System integration testing (define scope, update & execute scripts, track and report progress)
    • User acceptance testing (assist if needed)
    • Serve as primary liaison with business owners
    • Analyze & resolve issues
    • Execute cutover activities
    • Coordinate work of business analysis and business owners
    • Weekly core team meeting - Monday 1:00pm W92-Downtown Crossing starting 9/22TBD
    • Kick off meeting 9/15 1:00pmTBD
    • sap-upgrade-core@mit.edu
    • project wiki

    Core Team: QA

    		Debra Wiley 
    • Define & communicate process & templates to manage test cases
    • Set standards for quality assurance process
    • Oversee QA work on the project
    • Weekly core team meeting - Monday 1:00pm W92-Downtown Crossing
    • Kick off meeting 9/15TBD
    • sap-upgrade-core@mit.edu
    • project wiki

    Extended Team

    • ist-sap@mit.edu 
      • which includes all IS&T staff supporting SAP
      • Conact Frank Quern , Kevin Lyons or Bart Dahlstrom or Bob Casey if you are not on the list and think you should be
    • Perform tasks as directed by core team leads
    • Kick off meeting in September, before SAPbiz kickoff
    • ist-sap@mit.edu
    • project wiki

    Business Owners

    1. FAR, JV - Clarel AuGuste, Stephen Hoover
    2. HR/Payroll - Leslie Wright
    3. HR/Benefits - Michael Peretti, Diane Johnston
    4. Facilities - Lisa St. Croix
    5. Stockroom - Tammy Doyle
    6. EHS - Laurie Veal, Joe Macleod
    7. Spons. Billing - Timothy J Vacha, Dale C Twomey
    8. Gen AR - Donna Cairns
    9. Cashiers - Cheryl Whelan
    10. Property: Kevin J Milligan, Jo-Anne M Chute
    11. Fund Centers: Peggie McGrath
    12. IST Telecom: Allan Wallace
    13. Tech Review: Jim Coyle
    14. AP - John Larkin, Cathy Cherico
    15. Procurement - Sara Malconian (Scott Ball and Cindy Vye, BA)
    16. eCAT - Sara Malconian (Scott Ball and Cindy Vye, BA)
    17. Travel - Kathy McGrath (Cindy Vye, BA)
    18. SMART - John D Larkin, Elza Bilong, Sara Malconian, Long Tran
    19. OSP - Steve Dowdy
    20. OBO - Rob Slauzis
    21. Pcard - Kathy McGrath, Kim Harmon
    22. EL - Jane White, Melissa Kavlakli
    • Perform user acceptance testing (define scope, update & execute scripts, retest as needed)
    • Report issues via RT
    • Train end users if any changes are discovered (none anticipated)
    • Sign-off that updated system is accepted for your business area and support packs can move to production
    • Perform any business cut-over activities
    • Validate production system (define criteria, validate system)
    • Kick off meeting @  SAPbiz meeting
    • Every other week at SAPBiz or as required
    • Meeting minutes and updates available on this wiki
    • project wiki
    • Weekly HRP Test planning meetings