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- Schedule a meeting with the EC and interested club members to discuss which class members should graduate. You should prepare for the meeting by dividing the class into "almost certainly graduating", "almost certainly not graduating", and "needs discussion", and may want to tell likely meeting attendees who is on the "needs discussion" list in advance so they can keep an eye out.
- Find someone to choreograph and lead the Grand March March (typically Veronica McClure)
- Take Badge Orders from the club and graduating class (err on the side of getting badges for anyone who might graduate) (see Club badges)
- Get the class started thinking about class hack tips - you'll probably want to mention some hack tips that have been done in the past and worked well (see Big List Of Hack Tips for ideas) Also, don't forget to explain that they're optional and don't affect who graduates and mention the no-hazing policy.
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- 7:30 Walkthrus
- 8:00 Club Tip
- 8:15 Class Tip (review & teach of last 4 calls)
- 8:40 Rounds & class meeting to prep hack tip
- 8:50 Hack tip for the Club (run by the class)
- 9:10 Hack tip for the Class (run by the club)
- 9:30 Grand March
- 9:40 Presentation of Diplomas
- 9:50 Announcements/Cake/Rounds
- 10:00 Club Tip (for everyone)
- 10:15 Rounds
- 10:20 Club Tip
- 10:35 Rounds
- 10:40 Club Tip
Notes: Some officer needs to give the no-hazing speech before hack tips. Before hack tips, we traditionally emphasize that they're just for fun and totally optional. Here's a sample speech: "Next we have the hack tips, starting with one for the club run by the class, followed by one for the class run by the club. These are optional – all are welcome to participate, but graduation is in no way conditional on participating. Dance if you'd like, or just watch if you'd prefer. With that, <person> will introduce the class's hack tip."
At the end of the grand march, everyone will be in the front, facing the stage. Someone should announce the names of graduates (either Class Coordinator or delegate to another officer). They each come up, get graduation packet, and are congratulated by a receiving line of Class Coordinator, Ted, Phil, and optionally other officers/PE coordinator/Class assistant.
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- Email class list with links to useful mailing lists (tech-squares-discuss, tech-squares-rounds, tech-squares-social)
- Email class list with link to safer dances policy (http://www.mit.edu/~tech-squares/govdocs/safer-dances.html – required per http://www.mit.edu/~tech-squares/govdocs/safer-dances-procedures.html) and names/emails of current coordinators
- Email class list with a survey about their experience in the class (optional, but helpful) (survey used in 2015)
- Add class graduates to tech-squares
- add the graduates to the graduate page of the wiki
- Get the class graduates added to the club roster (usually involves emailing the roster manager)
- Clear the class list
- Make notes on your experience/ what to do differently next time
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