process can be started by any user, but is most often started by a project manager.
The new user request will be reviewed by the Finance, Vendor Manager, and the eB Admin then created and added to a project.
For DoF vendors the process results in user credentials which after configuring with Duo and Kerobos allow access to e-Builder.
Vendors receive their credentials only after attending be provided with documents that enable them to activate their usernames and begin to use e-Builder. However, training is also offered either by WebEx or at NW-23.
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Process Map
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Step Descriptions
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1. Initiation
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The process can be by any user, usually the initiator is a project manager. The process must be started from the User Experience projectis started and new user information is added.
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2. MIT Employee (Decisional Step)
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The path for the new user request is determined to be for an MIT employee or intern or for a vendor.
If True (for an MIT employee or intern) the next step is Timesheet Required.
If False (for a vendor) the next step is New User MM.
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3.Accounting Manager Adds Information
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The accounting manager either adds or verifies the following information:
Normal Hours per Workweek
Employee Start Date
Employees Rate
Cost Object for Time Charges
The Accounting Manager takes the action: Submit.
The next step is Financial Officer.
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4. Vendor Manager
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The vendor manager determines if the Vendor exists in SAP and adds the SAP Vendor number.
The vendor manager optionally adds comments.
The vendor manager takes on of the following actions, Reviewed or Needs Revision.
If Reviewed is chosen the next step is e-Builder Admin Info.
If Needs Revision is chosen the next step is Requestor Revision.
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5. Needs Revision
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The initiator revises the request after reading the attached comments from the Vendor Manager.
The initiator takes the Resubmit action.
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6. Financial Officer Adds CATS #
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The financial officer adds the CATS Personnel # then takes the action: Submit.
The next step is e-Builder Admin Info.
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7. e-Builder Admin Info
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The e-Builder admin completes the process by adding the date completed.
