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Recruitment Events
The two main times for recruitment events are during Fall REX/Rush in late August/early September and during CPW in April. Your job is to plan all recruitment activities and events that take place during these two times, as well as any events that may occur at other points during the year!
Calendar
The typical year of recruitment events for the past few years has been as follows, but feel free to mix it up!
Fall Rush: 24 Hour Show, Activities Midway, Theater Arts Open House
IAP: 24 Hour Show
CPW: Scene Night, Activities Midway, Theater Games, To Be or Not to Be
Remember: delegate! You don't have to manage every aspect of every one of these events yourself. Think of yourself as more of a mini- Bring scenes, costumes, and info about the Ensemble. Postcards are magical!
Theater Games - Collaborate with other campus theater groups to create a "Theater Games" event.
Fall Rush
First Year Summer Mailing - Make sure the Ensemble blurb is included in the ASA material that goes out to incoming Freshmen.
Activities Midway - Make sure to book space in the activities midway. Bring scenes, costumes, and postcards advertising upcoming auditions.
Infosession and/or Scene Night - Coordinate an info session or a Scene Night. Choose interactive scenes so that Freshmen can participate.
Things to Emphasize
Producer/Pub Man.
You can use a spreadsheet like this one so that others can sign up to help out events.
24 Hour Show
(to be completed)
Scene Night
(to be completed)
Activities Midway
Be sure to sign up for this on time to ensure that the Ensemble gets a table. One table will do. Ask to be near other theater groups, such as the Musical Theater Guild, Roadkill Buffet, and E33 Productions.
Bring the sandwich board! Pin up posters and photos as you like. Also be sure to bring our cardboard cutout of Billy Shakes.
Make business cards! These are really easy to hand out, and you can use them to advertise both the Ensemble as a whole (be sure to include our address, ensemble.mit.edu) as well as any RUSH or CPW events that may be upcoming. You can get them printed at CopyTech at a convenient time and location for a convenient price. Note that their online order form is a little misleading; just be sure to make ample use of the comments section (the people at CopyTech are really nice!). Here are some cards we've used in past years.
During the fall, bring advertisements for upcoming auditions!
Set up an interest form, and bring laptops so that people can fill it out! (to be completed)
Bring silly hats! It's traditional.
Show up on time! ASA will fine you if you don't. This will also allow you ample amount of time to set up.
Talk to prefrosh! Some things to emphasize are that we are a community of largely undergraduates who alternate hiring outside directors and having our own members and alums direct shows.
Theater Arts Open House
(to be completed)
Theater Games
(to be completed)
To Be or Not to Be
(to be completed)
Fall Rush
Show Recruitment
- the fact that they're a Darte
- what it means to be a Darte
- what they did to become eligible as a Darte
- perks of joining the Ensemble
- membership requirements
- the fact that they should email er@ if they want to join
...
The OAL keeps track of members and makes them feel loved. Make sure members are fulfilling their requirements. Read the constitution so you know what the requirements are! If membership requirements are not being fulfilled, let the officers know.
Alumni Relations
Alumni are sources of money and wisdom. They like to be contacted every once in a while. Keep the alums up to date on what's going on by sending an alumni mailing each term. During the run of a show, an alumni brunch should be planned and hosted in space. The Alumni Association is very strong at MIT. They have clubs all over the country. Email these clubs to see if they would donate money to our group or would like us to perform. Working in the Boston metro area first is the best thing. Also, make sure all alumni know that donations to MIT can be directed to the Ensemble - especially target seniors who are donating for the first time!
Shakespeare Awareness
We think everyone knows who Shakespeare is. But MIT is not known for its liberal arts program. The more they remember that Shakespeare exists, the more, we think anyway, they want to join us. Give their soul to the old man. Random pictures of Shakespeare would be cool. Have fun with it.