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- Make sure club employees get paid (dealing with employment agreements, contracts, RFPs).
- You may need to poke the booking coordinator to get contracts for Saturday dances, since they may forget, or the callers/cuers may not have returned the contracts in a timely manner.
- Make sure club expenses get paid (reimbursements, payments, etc).
- Set subscription prices before the beginning of each subscription period. See Historic Subscription Prices and Financial History for some guidance.
- Make sure deposits happen regularly so that our cash box balance is kept low to reduce risk.
- Also make sure deposits appear in our account, since it takes a few days before they show up.
- While subscriptions are being sold, you might check with gate/books each week to see if a deposit should happen and do it yourself or find somebody else to so books doesn't need to deal
- Order name badges (Staples item 404293) and cups (Staples item 2072240) Not an official duty, but it reduces people paying too much for them and from mistakenly paying tax. Plus eCat makes it easy. And this way, there's an electronic record of the purchase rather than it being reimbursed from gate, which was an old policyfrom B2P.
- Track the financial health of the club and advise the officers.
- Reconcile our finances to produce a more accurate picture of club finances.Renew Ted and Phil's parking near the end of each summer. Not officially a treasurer task, but the treasurer needs to at least do the JV.
You don't have to do gate or books (and can just let other people do them), but it's useful to look at the books sheets periodically to do the things above.
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