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| Field | Description |
|---|---|
| Bid Package Name | Enter the name of the Bidding Package. The name will be seen by bidders and identifies the bid package to them. |
| Bid Package Description | A description of the bid that is seen by invited bidders in the bidding portal. |
| Pre-Bid Meeting Date Time | The date and time for the pre-bid meeting or site walk. |
| Pre-Bid Meeting Location | The location of the pre-bid meeting or gathering point if the meeting includes a site walk. |
| Required to attend pre-bid meeting. | Check the box if you are requiring attendance at the pre-bid meeting in order to accept bids from potential bidders. |
| Bidding Contact | This field defaults to the project manager as assigned in e-Builder. |
| Bid Start Date/Time | The time that the bid will be visible to invited bidders in the e-Builder bidders portal. |
| Bid Due Date/Time | The date and time that bids are due. |
| Bid Time Zone | The time zone for the above time related items. In most cases this field will remain unchanged as it defaults to Eastern time. |
| Tentative Award Date | The expected date of the reward. |
| Tentative Work Start Date | The planned start of the work. |
| Tentative Work Finish Date | The planned finish date. |
| Allow Bids After Due Date | Use this option to allow bids to be submitted after the due date has been reached. Bidders do not see this date but using it will make it possible to accept late bids. |
Bid Sq Ft | Enter the square footage of the project. This may not be applicable to all bids. |
| Bid Instructions DocumentUse the Bid Instructions Document that is provided to you | If you wish to add a document containing specific bid instructions for the bidders you may upload it here. |
| Allow Electronic Bid Submission | Always enable this option as MIT Facilities wishes to accept only electronic bid submissions. |
| Bid Documents Folder | The folder into which bid documents are placed. These are documents intended to aid for review by the bidders. All documents in the Bid Documents folder will be accessible to all bidders. Prior to releasing the bid this folder should be reviewed to ensure that all bid documents are included and that any documents not intended for review by bidders are removed. |
| Bid Response Supporting Documentation Folder | The folder into which supporting documentation from bidders will be placed. The actual bidder provided documents will be placed into a system generated sub-folder within the folder specified. This will separate documents by bidder for easier review and help ensure confidentiality between competing bidders. |
| Supporting Documentation Required | Check the checkbox to require the bidder to include at least one supporting document at the time they submit their bid. When this option is used the bidder cannot submit the bid until at least one document has been attached. |
| Bid Submission Custom Fields | Not used Bidding custom fields are definable fields that drive reporting for bids when bidding and sending invitations. Custom fields are created to contain additional event information that is not part of the standard bid information or used in reports to define or separate bids. There are two options for bidding custom fields: Bid Package and Invitation. |
| Allow Public Bids | Do not check this box. MIT Facilities DoF typically does not anticipate using public bidsuse a public bidding system. |
| Bid Award to Commitment | When a bid is awarded a purchase order/commitment will be generated. When released, this will start the 04.04 Issue PO process. This setting is enabled for all bids through a system admin setting. |
| Check this box to include such attachments. |
| Bid Item Custom Field 1 | You may create a custom field to which the bidder will need to respond as part of the bid response. |
| Bid Item Custom Field 2 | Same as above. |
| Bid Item Custom Field 3 | Same as above. |
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