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Deck of Cards
idPSA
Card
labelSummary

This process can be started by a the vendor or the project manager.

Card
labelProcess Map

Image RemovedImage Added

Card
labelStep Descriptions

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1. Start

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  • The process is started by the Architect Lead who completes the required fields and takes the Submit action.
  • The next step is PSA Mail Merge.

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2. PSA Mail Merge (System Step)

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  • The e-Builder system creates a mail merge document using the PSA template and ads it to ...
  • The next step is Vendor Signs

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3. Vendor Signs

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  • The vendor reviews the generated mail merge document and has the option to take action to Submit or Revise
  • If Submit is chosen the next step is Project Manager Review
  • If Revise is chosen the next step is Initiator Revise

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4. Project Manager Review

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  • The Project Manager reviews the process, adds comments if necessary and takes one of the following actions, Submit, Revise or Void
  • If Submit is chosen the next step is Financial Analyst Adjusts Funding
  • If Revise is chosen the next step is Initiator Revise
  • If Void is chosen the next step is Finish,

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5. Initiator Revise

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  • The Project Manager reads the comments and reviews the process fields and updates as necessary, then takes the Resubmit action.
  • The next step is Project Manager Review.

 

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6. Additional Funding? (Decisional Step)

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  • The Additional Funding Required field is evaluated to determine if the value is Yes.
  • If the value is Yes (True) then the next step is Spawn Budget Change (03.03).
  • If the value is No (False) then the next step is Program Manager Reviews.

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7. Program Manager Reviews

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  • The Program Manager reads the comments, reviews the process fields and has the option to Submit or Revise.
  • If Submit is chosen the next step is
  • If Revise is chosen the next step is Initiator Revise.

 

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8. Program Type Util? (Decisional Step)

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  • This is a decisional step that evaluates the Project Type field to determine if this is a Util Program Type.
  • If True the next step is Director of Utilities Review.
  • If False the next step is Director of Projects Review.

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9. Director of Utilities Review

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  • The Director of Utilities reads the comments and reviews the process fields and has the option to choose between the actions Reviewed and Revise.
  • If Reviewed is chosen, the next step is DoF Procurement Review.
  • If Revise is chosen the next step is Initiator Revise.

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10. Director of Projects Review

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  • The Director of Projects reads the comments and reviews the process fields and has the option to choose between the actions Reviewed and Revise.
  • If Reviewed is chosen, the next step is DoF Procurement Review.
  • If Revise is chosen the next step is Initiator Revise.

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11. DoF Procurement Review

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  • The DoF Procurement reads the comments and reviews the process fields and chooses between actions to Submit or Revise.
  • If Submit is chosen the next step is Contract > $100M?
  • If Revise is chosen the next step is Initiator Revise.

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12. Campus Construction? (Decisional Step)

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  • Multiple process fields are evaluated to determine if this is a Campus Construction project and to determine the next step.
  • When True is evaluated the next step is SP&T Program.
  • When False is determined the next step is OCP?

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13. SP&T Program (Decisional Step)

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  • Multiple fields are evaluated to determine if this is an SP&T program and to determine the next step.
  • When True is evaluated the next step is VPF Strategic Sourcing Review.
  • When False is evaluated the next step is Projects Director Review.

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14. VPF Strategic Sourcing Review

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  • The VPF Strategic Sourcing reads the comments, reviews the process fields and has the option to take an action to Submit or Revise.
  • If Submit is chosen the next step is Contract < $10M
  • If Revise is chosen the next step is Initiator Revise.

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15. Projects Director Review

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  • The Projects Director reads the comments and reviews the process fields and has the option to take an action to Submit or Revise.
  • If Submit is chosen the next step is Contract <$10M
  • If Revise is chosen the next step is Initiator Revise.

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16. Contract <$10M (Decisional Step)

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  • The date field Project Type is evaluated to determine if it is "Capital Renewal".
  • If True the next step is CC Director Executes Contract.
  • If False the next step is CC Director Review.

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17. CC Director Review

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  • The CC Director reads the comments and reviews the process fields and has the option to take an action to Submit or Revise.
  • If Submit is chosen the next step is Contract < $100M
  • If Revise is chosen the next step is Initiator Revise.

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18. CC Director Executes

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  • The CC Director reads the comments and reviews the process and has the option to take an action to Submit or Revise.
  • If Submit is chosen the next step is Administrative Assistant Final Review.
  • If Revise is chosen the next step is Initiator Revise.

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19. Contract <$100M (Decisional Step)

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  • The Cost Commitment/Contract Value is evaluated to see if it is < $100,000,000.
  • If True the next step is Deputy EVP Executes Contract.
  • If False the next step is Deputy EVP Review.

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20. Deputy EVP Executes Contract

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  • The Deputy EVP Office reads the comments and reviews the process fields and has the option to take an action to Submit or Revise.
  • If Submit is chosen the next step is Administrative Assistant Final Review.
  • If Revise is chosen the next step is Initiator Revise.

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21. Deputy EVP Review

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  • The Deputy EVP Office will read the comments and review the process fields and has the option to take an action to Submit or Revise.
  • If Submit is chosen the next step is EVPT Office Executes.
  • If Revise is chosen the next step is Initiator Revise.

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22. EVPT Office Executes

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  • The OCP Director reads the comments and reviews the process fields and has the option to take an action to Submit or Revise.
  • If Submit is chosen the next step is Administrative Assistant Final Review.
  • If Revise is chosen the next step is Initiator Revise.

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23. OCP? (Decisional Step)

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  • Multiple fields are evaluated to determine if this is an OCP Program.
  • If True the next step is Contract <$500K.
  • If False the next step is M&U?

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24. Contract <$500K (Decisional Step)

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  • The cost commitment/current contract value field is evaluated to determine if it is <$500,000.
  • If True the next step is OCP Director Review.
  • If False the next step is OCP Director Executes.

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25. OCP Director Review

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  • The OCP Director reads the comments and reviews the process fields and has the option to take an action to Submit or Revise.
  • If Submit is chosen the next step is Contract Value <$100M.
  • If Revise is chosen the next step is Initiator Revise.

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26. OCP Director Executes

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  • The OCP Director reads the comments and reviews the process fields and has the option to take an action to Submit or to Revise.
  • If Submit is chosen the next step is Administrative Assistant Final Review.
  • If Revise is chosen the next step is Initiator Revise.

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27. M&U?

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  • Multiple fields are evaluated to determine if this is an M&U Program.
  • If True the next step is Utilities Program?
  • If False the next step is Campus Services?

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28. Utilities Program? (Decisional Step)

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  • Multiple fields are evaluated to determine if this is a Utilities program.
  • If True the next step is Contract <$100K
  • If False the next step is SEG Program?

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29. Contract <100K (Decisional Step)

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  • The Cost Commitment.Current Contact Value is evaluated to determine if the value is < $100,000.
  • If True the next step is Utilities Director Executes.
  • If False the next step is Utilities Director Review.

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30. Utilities Director Executes

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  • The Utilities Director reads the comments and reviews the process fields and has the option to take an action to Submit or Revise.
  • If Submit is chosen the next step is Administrative Assistant Final Review.
  • If Revise is chosen the next step is Initiator Revise.

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31. Utilities Director Review

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  • The Utilities Director reads the comments and reviews the process fields and has the option to take an action to Submit or Revise.
  • If Submit is chosen the next step is Contract <5m.
  • If Revise is chosen the next step is Initiator Revise.

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32. Contract <$5M

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  • The Cost Commitment.Current Contact Value is evaluated to determine if the value is < $500,000.
  • If True the next step is M&U Director Executes.
  • If False the next step is M&U Director Review.

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33. M&U Director Executes

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  • The M&U Director reads the comments and reviews the process fields and has the option to take an action to Submit or Revise.
  • If Submit is chosen the next step is Administrative Assistant Final Review.
  • If Revise is chosen the next step is Initiator Revise.

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34. M&U Director Review

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  • The M&U Director reads the comments and reviews the process fields and has the option to take an action to Submit or Revise.
  • If Submit is chosen the next step is Contract Value <$100M.
  • If Revise is chosen the next step is Initiator Revise.

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35. SEG Program? (Decisional Step)

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  • Multiple fields are evaluated to determine if this is an SEG Program.
  • If True the next step is Contract <$100K
  • If False the next step is Contract <$100K

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36. Contract <$100K (Decisional Field)

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  • The CostCommitment.CurrentContractValue field is evaluated to determine if it is <$100K
  • If True the next step is SEG Director Executes.
  • If False the next step is SEG Director Review.

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37. SEG Director Executes

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  • The SEG Director reads the comments and reviews the process fields and has the option to take an action to Submit or Revise.
  • If Submit is chosen the next step is Administrative Assistant Final Review.
  • If Revise is chosen the next step is Initiator Revise.

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38. SEG Director Reviews

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  • The SEG Director reads the comments and reviews the process fields and has the option to take an action to Submit or Revise.
  • If Submit is chosen the next step is Contract <$5M (step 30)
  • If Revise is chosen the next step is Initiator Revise.

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39. Contract <$100K (Decisional Step)

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  • The CostCommitment.CurrentContractValue field is evaluated to determine if it is <$100,000.
  • If True the next step is O&M Director Executes.
  • If False the next step is O&M Director Review.

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40. O&M Director Executes

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  • The O&M Director reads the comments and reviews the process fields and has the option to take an action to Submit or Revise.
  • If Submit is chosen the next step is Administrative Assistant Final Review.
  • If Revise is chosen the next step is Initiator Revise.

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41. O&M Director Review

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  • The O&M Director reads the comments and reviews the process fields and has the option to take an action to Submit or Revise.
  • If Submit is chosen the next step is <undocumented>.
  • If Revise is chosen the next step is Contract <$5M.

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42. Campus Services? (Decisional Step)

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  • The CustomProject.ProgramType field is evaluated to determine if this is a Campus Services Program.
  • If True the next step is Contract <$5m.
  • If False the next step is Contract <$10m.

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43. Contract <$5M (Decisional Step)

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  • The CostCommitment.CurrentContractValue field is evaluated to determine if the value is <$5M.
  • If True the next step is CS Director Executes.
  • If False the next step is CS Director Review.

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44. CS Director Executes

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  • The CS Director reads the comments and reviews the process fields and has the option to take an action to Submit or Revise.
  • If Submit is chosen the next step is Administrative Assistant Final Review.
  • If Revise is chosen the next step is Initiator Revise.

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45. CS Director Review

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  • The CS Director reads the comments and reviews the process fields and has the option to take an action to Submit or Revise.
  • If Submit is chosen the next step is Contract Value <$100M.
  • If Revise is chosen the next step is Initiator Revise.

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46. Contract <$10M (Decisional Step)

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  • The CostCommitment.CurrentContractValue field is evaluated to determine if the contact value is <$10,000,000.
  • If True the next step is IBO Director Executes.
  • If False the next step is IBO Director Review.

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47. IBO Director Executes

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  • The IBO Director reads the comments and reviews the process fields and has the option to take an action to Submit or Revise.
  • If Submit is chosen the next step is Administrative Assistant Final Review.
  • If Revise is chosen the next step is Initiator Revise.

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48. IBO Director Review

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  • The IBO Director reads the comments and reviews the process fields and has the option to take an action to Submit or Revise.
  • If Submit is chosen the next step is Contract Value <$100M.
  • If Revise is chosen the next step is Initiator Revise.

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49. Administrative Assistant Final Review

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  • The Administrative Assistant enters the change in SAP, completes the required process fields and executes the SAP Entry Completed action.
  • The next step is Finish.

50. Finish

 


 

 

 


 

 

 

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