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This section is only required for accessions when it contains digital material. The instance allows us to track the location of the digital files through the accessioning and processing procedures. For digital materials, this is the “archivalstore” “DigitalStorage” where the preservation files are located.
- Type: Use the instance type appropriate for the instance (Textual Materials for email correspondence, etc.). If there is a mix, use Mixed Materials.
- Top Container: Click the down arrow at the end of the input field and select “create”
- Container type: choose “archivalstore”“DigitalStorage”
- Indicator: choose the package name that was created in the digital transfer steps (for instance 2017_082acc)
- Click “Add location” and choose the location where the files are stored at present:
- DIG, Submission [directory: unspecified] - general submission area
- DIG, Submission [directory: Transfer] - the Archivematica transfer folder within the submission folder
- DIG, Ingest [directory: amTransferBacklog] - the folder where files are stored when in the Archivematica Transfer Backlog
- DIG, AIPStoreA [directory: unspecified] - the digital preservation storage area where the files will be stored once processed through Archivematica
- Click “Create and Link to Top Container”
- As you move through the digital processing workflow, you should update the location of the container.
- When updating the location once the material is stored in digital preservation storage (i.e. AIPStoreA), change the indicator field to match the name of its base folder in storage, this will be a combination of [AIP name]-[UUID]. The UUID can be found by looking at the archival storage tab in Archivematica or by going to the folder in AIPStoreA.
- For example: 2020_030acc-be76a2c3-52aa-4bd1-a232-081a1dc83d65
- For materials that were processed as an Archival Information Collection (AIC), you will need to do two things:
- edit your original container to reflect information about the AIC using the guidance described above (this container should only be linked to the accession record).
- One slight change is that in front of the information in the indicator field you should also add, “AIC#” with no spaces for example: AIC#2020_036acc-e919211d-af15-4d6c-972e-343274b25c11
- Add containers for each AIP within the AIC, this should follow the guidance above. For instance one of the container indicators should be something like “2020_036_001-8a39848f-4d8d-4b8c-ab62-baa3d0e605a5” and so on.
- edit your original container to reflect information about the AIC using the guidance described above (this container should only be linked to the accession record).
- When updating the location once the material is stored in digital preservation storage (i.e. AIPStoreA), change the indicator field to match the name of its base folder in storage, this will be a combination of [AIP name]-[UUID]. The UUID can be found by looking at the archival storage tab in Archivematica or by going to the folder in AIPStoreA.
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