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4. Agreement on system to use for cataloging Kepes-Lynch content
Minutes from April 9, 2008
Present: Ann Whiteside, Jolene de Verges, Jennifer Friedman, Sean Thomas, Tom Rosko, Mikki Simon
Walked through our last meeting using the notes from that meeting to give Sean a sense of where we are.
Maps - sizes. Mikki is measuring now. about 18", some 8.5x11"
Scope: this is Boston related only, so this piece is discrete. Can add other related material later.
Answer to question about printed documents becoming obsolete; TR says "not at risk".
Vendors and digitization
photos are for publication - reprint and what formats
maps - for preservation
documents - for access
PDFs - multiple page documents.
Want to be aware of file sizes that will be created. There are a couple of hundred that are way over five pages. Longer ones tend not to have annotations. Generally, the annotated documents are fewer than 5 pages. Some of those are also
Ask Doc. Svcs. to do a test on compressing the files. 600 dpi, compress the files.
Liz will talk with Doc.Svcs.
Annotations would be transcribed. Writing is over the text and is marginalia. Sean suggests we also test doing OCR scanning.
Ask vendors - OCR the documents rather than straight scanning?
Delivery all text documents as images, possibly with OCR underneath go into a single pdf; transcriptions go into pfs
Sean says - two things - one, would we expect to want to have more functionality so that pages and transcriptions sit side by side? it would be easier for users to have page to page between PDF and transcription.
Will have item records for:
each photograph
each map
each document
photos and maps delivered as jpgs.
maps - some are really overlays to go over a map, so they're not really maps. You could scan each map and then scan the map with the appropriate overlays individually.
Catalog as individual items for DOME. Collection level records?
Community - can have many
Subcommunities - can have many of these within a Community
Collections - can be within subcommunities and within communities
only collections can contain items
Need to think about services:
lowest common denominator
tying all the types of content together - a necessity or a phase 2 thing? Do we want content in sooner?
We want it browseable - can do that through metadata
Could we have a subcommunity of Kevin Lynch Image of the City, with collections: images, documents, maps? the book?
Can add a description to the subcommunity that explains the collections.
Jennifer will draw a visual flow chart for our next meeting?
Can develop the facets that we would want people to be able to use to find content. i.e., photographs, scollay square
Simile allows you to multi-select things to search by.
cataloging:
facets - for dome.mit.edu and for this project
Minutes April 3, 2008
AGENDA
Present: Friedman, de Verges, Simon, Andrews, Whiteside, Rosko
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Liz will contact the Rockefeller Foundation Archives to see what information we can find re: rights around the project. Deadline: April 18th
Need to discuss language for usage rights. Jolene and Liz. Deadline: April 18th
- End user delivery for whole
A collection within DOME that has its own identity; searchable as its own collection, and across collections. Could create a link from the Archives website. We want the collection to be open. Talk with Sean about this at meeting on April 9th.
44, Digitizing Digitizing and RFPs
- Boston Photo
- NEDCC
- Backstage
- Two Cat Digital
Update Update on discussion with Doc. Svcs. - Jolene and Jennifer talked with Jenn Morris. Doc. Services does not have the equipment to do the work needed on the photographs. Not an option for the photographs. Discussed handling of objects, security. They have more space and a place to secure content that they are working on. Jolene and Jennifer are going to do another walk through of the handling processes with Jenn to analyze how well they will handle rare content. Weakness is their equipment. They are building expertise.
They They have been digitizing Archives content, but the handling of the materials has been unacceptable. Archives has talked with them repeatedly about the handling.
We We are treating them as a vendor.
Do Do we want to have the whole digitized as one project of a variety of content? Or as separate? We do not think that any one vendor will do transcription. If we do this as one project are we missing out on expertise from particular vendors?
WeWe'll ask each vendor what they can or will do. Send them information about the content for the project, and begin the RFP process.
Talking Talking with vendors will get us the cost information we need for SC.
AW talk to vendors by April 18th.
Process Process from here
6.Cataloging - discuss on April 18th.
Minutes from February 7, 2008
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