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- Double click on the blank area near the bottom of the request screen to leave an internal note. Enter a brief note indicating that the box is partially open and how many folders are restricted. If the restricted folders are grouped together at the back of the box, indicate this, as well. Click Add.
- Route the request and reshelve, if applicable
- If the folder the user requested is restricted and it does not seem like they would be interested in any other materials in the box, cancel the request, notify the user, route the request, and reshelve the box following Steps 2-3 in the Entire entire box is closed instructions.
If the folder the user requested is open, or if the specific folder they requested is restricted but you think there are other materials in the box that the user may be interested in, route the request using the Place on Hold button as indicated in Step 2 of the “Entire entire box is open” instructionsopen instructions.
Note If you're uncertain if the user will still want to see the box even if their specific requested folder is restricted, air on the side of routing the request to Place on Hold rather than cancelling the request.
- Place a yellow “Check for restricted materials” sticker on the box. If the folders in the box are not clearly marked as “ok” or restricted, write those indications on the folders.
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- Double click on the blank area near the bottom of the request screen to leave an internal note. Make sure your note clearly communicates that only the folder from this request has been checked and that the rest of the box has not been reviewed.
- Make sure "ok" is written clearly on the folder and that you have updated the Conditions Governing Access note for the folder in ArchivesSpace.
- Route the request using the Place on Hold button as indicated in the “Entire entire box is open” instructionsopen instructions.
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| Note |
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Do not put a green, red, or yellow access note sticker on a box if you have only reviewed select folders and not the entire box. |
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