Page History

...

This form is meant to be completed when you believe materials may actually be out of scope; you can still weed and discard blanks, unannotated duplicates, junk mail, and other materials with low research value from collections if they have a deed of gift. 

Recording deaccession actions

Once given approval to deaccession material or if the material is out of scope, you will need to record your actions in ArchivesSpace in the deaccessions module.

1. Go to the appropriate accession record and go to the bottom of the page and find the Deaccessions section. To the right, click the "Add Deaccession" button. And fill out the fields as follows:
   
   1. Portion: select how much of the accession is being deaccessioned
   2. Description: describe what is being deaccessioned
   3. Reason: describe why the material is being deaccessioned, for instance "Material is duplicate" or a curator decision, such as "personal material not related to MIT activities determined out of scope for the collection by DDC collection strategist, Mikki Macdonald."
   4. Disposition: describe what happened to the material, such as "material returned to donor" or "files deleted from the network storage location".
      
   5. Notification given: check this box if the original donor was notified of the deaccession
2. Deaccession date: add the date the deaccession happens, filled-out and formatted as with standard dates when processing.
3. Extents: list the extent of the material being deaccessioned. Follow the same guidelines as you would for an extent statement when processing a collection.
4. Save the accession. If you are only deaccessioning part of the accession you are done. If you are deaccessioning the whole accession, proceed to the deaccession event steps below.

If you have deaccessioned a whole accession you will also add a deaccession event to the record.