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Minutes are in order starting with the most recent meeting first
Minutes Monday 7.14.08
Present: Jolene De Verges, Mikki Simon, Jennifer Friedman, Liz Andrews, Ann Whiteside
Photo QC-
Recapped on the QC meeting with Jolene De Verges and Liz Phipps regarding the QC of the photos. RVC will do a quick QC of the photos by opening the photos in Photoshop and making sure the name is correct and no photos are missing.
Text QC-
Mikki will send the originals off site as soon as BPI returns them. She has photocopies of the originals and will use the photocopies if she needs to reference them in the QC process. Mikki is going to request Photoshop.
Cataloguing of photos (1,936 photos)-
Prepping the photos for the scanning process was a part of their cataloguing process. They all have an IRIS number. Stephanie has been working 20 hours a week gathering terminology in IRIS in the subject file when she identifies types of buildings/accents/structures in the photographs. The titles that are on them will be used as titles in the item even though they are not unique, ex. Street name, date, time of day etc. The photos also have a category like signs or Boston at night (about 20 categories) these will be subject heading. Jolene doesn't have an estimation of how long this will take but will check in with Liz P. and Stephanie on their progress to date.
Beverly - Sean, Beverly, and Carl Jones met about the ingest process into DOME. Relayed that Carl could ingest the collection based on their types: photos, text documents, oversized maps.
Jolene - will the Kepes Lynch photos also be included with the RVC collection? Beverly said they will be a separate collection. Ann noted that searches would want them to be cross searchable.
We would want two references to the same collection so that the text items would be linked to the photo items. The related collection would be included in the descriptive metadata.
Group is waiting for faceted browsing. (updated 7/15 to note that this is not available at this time) So we will include all items in one collection instead of sub collections to prepare for faceted browsing in the near future.
Group thought that the name of the project should be the name of the collection in DOME.
Perceptional form of the city will be the name of the collection in DOME. Or Kevin Lynch's perceptional form of the city
Scope note about the collection. Kevin Lynch would be one of the creators, subject heading to include Kepes Lynch
Cataloguing text documents (250 documents, 1200 pages)-
Mikki's first step is to clean up the data she already has then see what is missing. Ann suggested that less data would be easier to import into IRIS so that it will be easier to map.
Title, Creator, Date, Location: RVC, Subject - content is in subject (which could be the location in the photograph), Description (not for the text documents), Work type: letter, interview, report - a searchable field
Mikki says the folder title could be the subject terms.
The KL number will have to be added to the IRIS record manually and will be part of the metadata.
Mikki needs to look at IRIS - set things up with Jolene for training. Specific version of IRIS that RVC is using is version 8. Jolene will give Mikki the IP address and login access.
Mikki, Kate, Stephanie, and Liz Phipps will work as a team on cataloguing.
Should we include a reference document in DOME: for more information on these notations click here - key information document
Each record will have 2 derivatives: one pdf of the image and one pdf of the transcription.
Transcription -
The order of documents to be transcribed:
- Start with the documents that are handwritten - 60 documents
- Next the documents with annotation (mostly the ones with the Lynch key)
- Then type the items that are already typed
Jordan Koffman and Stephanie will be the students that will work on transcription.
Transcribe from the original and remotely. Put the copies of pdfs on thumb keys to give the transcriber.
Have students for 6-7 more weeks, approximately until September 1st. We just need the KL number and the digital scanned pdfs for them to start on the transcription.
Mikki has completed a transcription guideline (referenced Library of Congress and considerations for ADA) - will put on the wiki by end of the week.
Other news-
BPI will deliver the hard drive in approximately 2 weeks.
Minutes Friday 5.30.08
Boston Photo Imaging (BPI) has been selected to scan the text documents, photos, and oversized maps. Now the group must decide which items should be scanned first and when they will be ready for BPI to scan. Factors known prior to start of meeting: the photos are ready to go out of the door today, BPI will be in house
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