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At the end of the grand march, everyone will be in the front, facing the stage. Someone should announce the names of graduates (either Class Coordinator or delegate to another officer). They each come up, get graduation packet, and are congratulated by a receiving line of Class Coordinator, Ted, Phil, and optionally other officers/PE coordinator/Class assistant.
After Graduation
- Email class with helpful information (see sample email below)
- links to useful mailing lists (tech-squares-discuss, tech-squares-rounds, tech-squares-social)
- link to safer dances policy (http://www.mit.edu/~tech-squares/govdocs/safer-dances.html – required per http://www.mit.edu/~tech-squares/govdocs/safer-dances-procedures.html) and names/emails of current coordinators
- survey about their experience in the class (optional, but helpful) (survey used in 2015)
- Add class graduates to tech-squares
- Add the graduates to the grad list page of the wiki
- Get the class graduates added to the club roster (see below)
- Clear the class list
- Make notes on your experience/ what to do differently next time
Sample email
Sample text of post graduation email:
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You've recently been added to the tech-squares announcement mailing list, and should have gotten
the club announcement email about the dance tomorrow (if you didn't or want to receive those emails
at a different address, let me know).
If you are interested in joining any of our other mailing lists, the links are below.
Monday rounds class: http://mailman.mit.edu/mailman/listinfo/tech-squares-monday-rounds-class Andy recently
started teaching a rounds class on Monday nights. We will be starting a new rhythm (waltz) in early January -- no
prior dance experience needed, so if you're interesting in trying rounds, this is a great place to start.
Discussion: http://mailman.mit.edu/mailman/listinfo/tech-squares-discuss
(for discussing club policies, hack tips, etc.)
(for mentioning social things other squares members might be interested in)
Also, there's a survey about your experience in the Tech Squares class. Please fill it out, it helps us make the class better in the future.
As a reminder, Tech Squares has a Safer Dances Policy. Our current Safer Dances Coordinators are Alex Dehnert and Ginda Fisher (safer-squares@mit.edu).
Paying and Gate:
You may have noticed that the weekly announcement mentioned subscription prices. As a club member, you have 2 options
for paying for dances -- you can either pay for dances individually or you can buy quarterly subscriptions, which mean you
don't have to worry about paying each week, and may give you a discount. (MIT students automatically get free subscriptions).
Regardless of whether you need to pay or not, please check in with gate (the person just inside the door).
I've also attached a PDF of the papers in the graduation folder, in case you prefer an electronic copy.
If you have any questions or concerns about Tech Squares or (calls or square dancing generally), I and the rest of the officers are here as resources.
Happy Dancing!
-Veronica
Tech Squares President
Updating roster
SquaresDB accepts a spreadsheet import. You can see a sample spreadsheet to crib from. It expects the following columns:
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