This page outlines how to schedule courses as well as details around course sequences
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Semester Course Scheduling
- Scheduling occurs approximately 4 - 6 months before the semester being scheduled
- The Grad Admin works with Grad Officer to finalize the schedule.
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MIT COURSE SEQUENCE
Note-when possible, the CRE likes to keep the 12-1 pm slot open for other activities.
Standard Day and Hour Combinations
Number of Class Meetings per week Day Combinations
2 TR, MW
3 MWF
4 MTWR
Length of Class Period Hour Combinations
1 On the hour
1½ 9.30-11, 11-12.30, 1-2.30, 2.30-4
2 9-11, 11-1, 1-3, 3-5
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Finalizing the Schedule
- Reach out to faculty to confirm their teaching schedule.
Send Faculty Survey to collect information on their needs for upcoming semester (Canvas Help, TAs, Final Exams, Text Books, etc.)
There is a draft Survey in the CRE Google Drive.
If there are any issues/conflicts, consult with the grad officer to work directly with the faculty to determine who may have flexibility, and who may not, to offer new times/dates.
Once all classes have been confirmed, use the Classrooms@MIT website to enter classroom data.
- To be granted access to these websites, see "Exceptions, Requests, Contacts" for more
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Scheduling Sequence
Subject Term Planning-you first must indicate that a particular course will run during a particular term. You will also note who is teaching.
Subject Classroom Planning-use this to indicate what the schedule for a particular course will be and as well as what room (or type of room) needed.
Instructor Assign-this is where you will add the instructor(s) for the course. This is required for the instuctor to be linked with the course's CANVAS site as well as to allow them access to the grade sheets.
Start at the Classroom App
Start with Subject Term Planning
Input Subject Number + Academic Year
This takes you to "Edit Term Plan"
- Make sure that the course is listed in the correct
- Frequency
- Semester
- Year Next Offered
- Terms (select all that apply)
- It will auto-default to catalog listed faculty but you can change
- URL field can be used for Special Topics
- Get description from faculty
- Add to CRE Web Page
- Enter linke here-this will show up on schedule
- SAVE!
Now go back to main menu and select Subject Classroom Planning
Choose the term to enter data for, and the Course number (11)
- Use the search function on the right to find classes
- You can filter for "Grad Only" to reduce the number of results
- Select a class, and edit the date/time/room preferred.
- If the class is noted as "unscheduled" select "Edit Subject Template" and enter information about the course, then "Add" and "Apply".
- Return to the "Sections" and select the pencil to edit the course date/time.
- Save the edits to the dates, times, room preferences, and duration.
- Select "Save to Schedules"
- The class schedule has been submitted to the Registrar.
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