This reference is provided as an aid when submitting an invoice. Column Name | Description | A - Commitment Item # | This column displays the commitment number. | B - Description of Work | This column displays the description of work for the respective commitment line item. | Budget Code with Description | This column displays the budget code and description of the budget line item that the commitment is associated with. | C - Scheduled Value | This column displays the amount of the commitment item. | D - Work in Place from Previous Application(s) | This column displays the total approved invoice amount from previous payment applications for work in place excluding any previously stored material. | E - This Period | This column displays the amount of work in place for this period. | F - Total Materials Presently Stored | This column displays the net materials store, which is the materials stored from previous payment applications and newly delivered items awaiting payment for this period. | G - Total Completed and Stored to Date (D+E+F) | This column displays the amount of work completed and stored to date, which is the sum of work in place from previous payment applications, the amount of work in place for this period and the total amount of material stored to date, including newly delivered items awaiting payment. | H - % (G/C) | This column displays the total amount of materials completed and stored divided by the commitment amount. | I - Balance to Finish (C-G) | This column displays the remaining balance. | J - Retainage Release Amount | This column displays the amount of remaining retainage. | Retained This Period | This column displays the invoice amount retained for this period | Amount Less Retainage | This column displays the net invoice amount due for payment for this period | K - Cumulative Retainage | This column displays the cumulative retainage amount for all previous payment applications. | Edit Invoice Custom Fields Icon () | Click this icon to add or modify invoice item custom fields. |
Example A:When a user places amounts in Column E "This Period" and Column F "Total Materials Presently Stored", the system totals the "Current Work Invoiced this period" (minus the Retainage that is taken out for that period). The Current Work Invoiced this Period is what is being paid out to clients and the overall total of the BILL. 
Example B:When a new BILL gets started, the Total Materials Stored that was inputted in the previous BILL is AUTOMATICALLY placed in the Total Materials Presently Stored, while the Past amount that was placed in Column E (This Period) is now moved to Column D (Work In Place from Previous Application(s)). The total of column D (past BILL period amount), column F (materials stored past AND present), and column E (whatever is inputted on THIS BILL) is finally totaled in column G. Total Materials stored needs to keep the values in place to properly calculate column G. The individual filling out the values need to add onto that, the values should not be removed. 
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