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The purpose of this calendar is to provide, in one place, where all staff are located on a given day (e.g. remote, in-office, or on vacation).
Who should input their availability?
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- In your personal calendar, create a new meeting
- In the subject line, note whether you are remote/not working/on vacation using the reference table "Quick Reference" table in this article below.
- For example, put R-Casey if your name is Casey and you are remote for the day.
- Set the hours you are remote or tick the All Day box.
- If you modify the All Day checkbox, the value in the Show As drop-down field may change.
- Set any recurring options
- Set the "Show As" option in Outlook to the appropriate setting based on the reference table below.
- Add cre-work-schedules-res@mit.edu as a required resource
- Send the invitation
- You will get an email confirmation; you can ignore any conflicts
Quick Reference
Use the following designations for your physical presence:
| Event Subject | "Show As:" Outlook option should be set to | Example | Notes |
|---|---|---|---|
| R-Remote | Working Elsewhere | R-Casey |
| V-Vacation | Out of Office | V-Constance |
| X-Non-Working Day | Out of Office | X-Meaghan | Intended for staff who do not work 5 days per week |
| A-Available | Free | A-Cooper | Intended for staff who typically work <8 hour days (e.g. Student Assistants) |
It is ultimately up to your supervisor how you wish to schedule your time in the Work Schedules calendar.
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