Graduation can be really hectic, and there are a lot of things that need to get done, but which are easy to forget. Here's a timeline and checklist to get through it.
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Well ahead of time:
- Schedule a meeting with the EC and interested club members to discuss which class members should graduate. You should prepare for the meeting by dividing the class into "almost certainly graduating", "almost certainly not graduating", and "needs discussion", and may want to tell likely meeting attendees who is on the "needs discussion" list in advance so they can keep an eye out.
- Find If you are planning for there to be a Grand March, find someone to choreograph and lead the Grand Marchit
- Take Badge Orders from the club and graduating class (err on the side of getting badges for anyone who might graduate) (see Club badges)
- Get the class started thinking about class hack tips - you'll probably want to mention some hack tips that have been done in the past and worked well (see Big List Of Hack Tips for ideas) Also, don't forget to explain that they're optional and don't affect who graduates.
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- Edit and print graduation handouts (see Graduation Folder & Information for new grads)
- Get chocolate bars for people who had perfect attendance (don't penalize MIT students who missed review week)
- Assemble graduation folders
- Write up a graduation schedule (see below) and send to Ted, officers, and the class
- Add If you are planning for there to be a Grand March, add a line about the grand march it to the email announcements remind reminding the club that for the march each class member should have a club partner
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- Email class with helpful information (see sample email below)
- links to useful mailing lists (tech-squares-discuss, tech-squares-rounds, tech-squares-social)
- link to safer dances policy (http://www.mit.edu/~tech-squares/govdocs/safer-dances.html – required per http://www.mit.edu/~tech-squares/govdocs/safer-dances-procedures.html) and names/emails of current coordinators
- survey about their experience in the class (optional, but helpful) (survey used in 2015)
- Add class graduates to tech-squares
- Add the graduates to the grad list page of the wiki
- Send a message in the #announce channel of the Discord server with the names of the graduates
- Get the class graduates added to the club roster (see below)
- Clear the class list
- Make notes on your experience/ what to do differently next time
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