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1. Log on to VPN using the PrismaAccess VPN through the GlobalProtect software (instructions here). Make sure you are on one of the regional gateways such as "US East" in the GlobalProtect settings.
2. Connect to the Distinctive Collections records transfer drive (basic instructions for Mac and instructions for Windows (see section, "How do I map a network drive?"). When asked for a folder or server location, use the address listed in this document. The network drive will have a folder within it named with your DLC's name or acronym where you will send your files. You will use it that folder path as the output path under the import setting stepssection, step 3 below.
3. Continue to the install DART section.
   

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1. Go to Settings > Import Settings

2. Select the Import from URL option

3. Enter this URL: https://raw.githubusercontent.com/jfcarrano/archives-docs/master/dart_settings/MIT_RecordsTransfer_settings.json

4. The settings import will show if it is successful on screen.
   

5. For the file output question, enter the file path to folder on the Distinctive Collections records transfer drive (mentioned above in Connect to the network drive, step 2). The end result will be similar to the image below, for example if the records are from DAPER, it would be on Windows: R:\DAPER or on Macs: /Volumes/records-transfer/DAPER.

6. Click Finish (confirm this)
   

7. Once complete, you should now be ready to start using DART.

Using DART

1. Go To transfer records, open DART and go to Jobs > New.

2. Drag and drop any folders or files you want to transfer onto the DART window. When ready click Next >>.

3. Under BagIt Profile, select the "MIT records transfer" profile profile (this was imported during the set up above).
   

4. For Serialization, select ".tar".

5. Package Name should be as follows: the present date in YYYYMMDD format followed by _TheNameofYourOffice_01, for instance 20201109_OfficeOfThePresident_01. This will be the name of the package produced in the new location.
   

   1. If you have multiple transfers to complete, increase the ending number by one for each additional transfer after the first one for that date. For instance the second transfer from the first example would be, 20201109_OfficeOfThePresident_02, etc.

6. Output path is the location where the files will be going to. This should already be preset by default when you set from setting up DART.

7. Click Next >>

8. Enter or adjust any description related to the transfer following the help text (hover over the "?" symbol to see this the help text for each field).

9. Click Next >>

10. The Upload Targets page should be blank, this is only used when sending content to a cloud service, Click Next >>

11. On the next page, review the job, you can go back if you .

    1. If you need to adjust something

    by clicking Back>>, if not,

    1. click Back>>

    2. If everything looks good, click the "Run Job" button

12. The progress screen will show when the package is created and validated.

    1. If it fails, you can try

    the process

    1. again or contact

    the digital archivist

    1. Distinctive Collections.
       

    2. If successful, please contact Distinctive Collections to confirm you've completed your transfer.
13. If you have additional transfers to make, return to step 1.

14. Please do NOT delete your original files until after you have received a notification from Distinctive Collections that we have successfully added confirming receipt of proper transfer of the files to your department’s collection. This may take several weeks.
     

    Warning
    Note: you cannot alter or add any files to the package after it has been transferred. If you need to do so, you will have to redo the transfer, please contact Distinctive Collections staff if that is necessary.

    
    

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