Page History

Sponsors

Olu Brown, Associate VP, Technology, IS&T, MIT

• Provide overall direction, goals & funding
• Approve charter, scope, milestones, budget
• Remove obstacles

Steering Committee

Lisa St. Croix, IT Systems Project Manager, Facilities
Jessica Van, EHS Management System Manager, EH&S
Kathy McGrath, Director of Financial Operations, VPF
John Donnelly, Controller, VPF
Wayne Turner, Director, HR Technology, HR
Olu Brown, Associate VP, Technology, IS&T, MIT

• Provide oversight, schedule resources
• Define roles & responsibilities
• Set standards, guidelines, processes, metrics
• Remove obstacles, resolve issues
• Approve go/no go decision

Project Manager

Harry Iliopoulos, MIT

• Complete project on time, on budget
• Manage overall project: plan, track progress, resolve issues, escalate when necessary
• Communicate: with project team, sponsors, steering committee, stakeholders, broader community
• Ensure appropriate business and IS&T resources are assigned to project tasks
• Coordinate work among project teams, data warehouse, OIS, IS&T help desk, ...

Transport Coordinator

Elda Prudden

• Define process, lists, tracking procedures
• Plan and track effort to move pending transports to production before freeze
• Manage any critical transports during freeze to ensure they are included in upgrade
• Manage all transports related to support pack project

Core Team: Technical Leads

R3 Administration Team

Infrastructure Team Lead - Ron Parker

• Prepare environments
• Apply support packs related to support pack project * Execute SF3 modification testing; Resolve & retest issues
• Unit test (joint with functional team)
• Analyze & resolve issues
• Execute cut-over activities
• Coordinate work of basis team and developers

Core Team: Functional Leads

1. HRP (HR/Payroll) PO - Frank QuernBob Casey
   
   1. Benefits
   2. Compensation
   3. Human Resources (Service Center)
   4. Payroll
   5. Pension Payroll
   6. Enterprise Learning
2. FLE (AP/FI/PO) PO - Bob Casey
   
   1. Financial Operations (AP, Merchant Services, Procurement Operations,
      Travel and Card Services)
   2. Facilities Financial Reporting
   3. Controllership (AR, FAR, Global Ops, Property, Sponsored Acctg, Tax)
   4. Budget and Financial Analysis
   5. Treasury and Planning
   6. Coupa integration
   7. SMART (Singapore)
3. Facilities (PM/EH&S/Parking) PO - Lee Collier (Eamon Kearns)
   1. EHS
   2. Facilities
   3. Stockroom
   4. Parking
   5. eBuilder
4. Atlas, Automated Testing  - Adam Taylor
5. System Architect - Olu Brown
6. Application Support (Development) - Tienie PritchardBen Oosthuysen

• Unit testing (joint with technical team, track and report process)
• Coordinate, update and execute automated testing
• System integration testing (define scope, update & execute scripts, track and report progress)
• User acceptance testing (assist if needed)
• Serve as primary liaison with business owners
• Analyze & resolve issues
• Execute cutover activities
• Coordinate work of business analysis and business owners
• QA
  
  • Define & communicate process & templates to manage test cases
  • Set standards for quality assurance process
  • Oversee QA work on the project

Extended Team

• ist-sap@mit.edu 
  • which includes all IS&T staff supporting SAP
  • Contact Frank Quern or Bob Casey if you are not on the list and think you should be

• Perform tasks as directed by core team leads

Business Owners

1. FAR, JV - Ross Monaghan (Srihari Bolla, BA)
2. HR/Payroll - Kathy McGrath  (Leslie Wright, BA)
3. HR/Benefits - Meaghan Murray, Mike MacDonald
4. Facilities - Lisa St. Croix
5. Stockroom - Tammy Doyle
6. EHS - Jessica Van, Grace Mlady, Suzanne Adams
7. Spons. Billing - Rachel Arons (Srihari Bolla, BA)
8. Gen AR - Rachel Arons (Srihari Bolla, BA)
9. Cashiers - Rachel Arons (Srihari Bolla, BA)
10. Property: Mike McCarthy, Jo-Anne M Chute (Srihari Bolla (BA)
11. Fund Centers: Peggie McGrath
12. IST Telecom: Allan Wallace
13. Tech Review: TBD
14. AP - Joanie Edmonds
15. Procurement - Ann Julian
16. Coupa - Kathy McGrath (Jeff Rosa, Phylliss Hill, BA)
17. Travel - DonnaMarie Cusano  (Paul Andersen, BA)
18. SMART - Clara Ng Ching Ching, Jennifer Chung, Menglan Bai
19. RAS (OSP) - Sabari Nair, Amy Holden
20. OBO - Jason Leung (Srihari Bolla, BA)
21. Pcard - Kathy McGrath, Kim Harmon
22. EL - Jane White, Melissa Kavlakli
23. Merchant Services - Kathy McGrath, Michael Philbrick
24. Sponsored Accounting - Dale Twomey, Tim Vacha (Srihari Bolla, BA)
25. OGE/GAP - Patrick X. Brown
26. Parking - Tom Giannino, Robynn Cruz-Walker
27. eBuilder - Salvatore Angelone

• Perform user acceptance testing (define scope, update & execute scripts, retest as needed)
• Report issues via email to klyons@mit.edu
• Train end users if any changes are discovered (none anticipated)
• Sign-off that updated system is accepted for your business area and support packs can move to production
• Perform any business cut-over activities
• Validate production system (define criteria, validate system)