Phase 2 Updates
3/19/09
BPI finished scanning on 3/17/09. We are expecting them to come back to do quality control and to remove their equipment.
--Ann Marie
3/16/09
BPI arrived this morning and is photographing the notebooks. Julie is using a glass platen to flatten each page, and they rigged a collar for the camera to control reflections in the glass.
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- wash hands before handling archival material
- do not shoot back of targets
- shoot incidental blank pages, including endsheets
- shoot "loose bits" individually on a blank background
- handle negatives and photos by the edges
- file naming will follow conventions used for the Edgerton microfilm scanning (Phase 1): MC0025_nbG2_000.tif. Per Liz's email, G2 will be used for the Germeshausen notebook and B1 for the biographical notebook.
---Ann Marie
3/9/09 (from Liz Andrews, Archives)
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- Targets (forms prepared by Archives)
- Loose material : film each piece separately Fill out two copies of the separation/description form for each loose item. (separation form created by Archives-need to print out on acid free paper) Place one form in the book where item was located after filming and place each loose item in it's own acid free folder with the second copy of the form.
- Paper clips: remove
- Negatives, photographs: place in individual acid free sleeves, then in folder
- Title penciled in on acid free folder: Material separated from Notebook No._____Notebook dates__________
3/5/09
Nicole and Ann Marie reviewed the 5 notebooks on Monday. We have researched standard practice for scanning scrapbooks, especially what to do with loose materials - asked NEDCC and read preservation microfilming practices. It seems that there is no standard practice yet for scanning, but using microfilm-style targets makes sense. We who access the files from the server can see from file names that the material is in between pages: _024 is page 24, _025 is page 25, _024a is the first loose bit between them, _024b is the second, etc. Patrons using a page-turning application online, however, will not see or use the file names, so it must be visually obvious how the material is arranged - hence, the targets.
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