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- No blanket digitization standard is applied to all materials. Each project has unique characteristics and therefore procedures and standards must be tested, discussed, and agreed upon before digitizing.
- Missing Pages: Document Services will include a page in the pdf with the message that the page was missing in the original.
- OCR will be performed on all text items, if print quality permits.
- Image Derivative creation – either the vendor or the sponsoring library will create image derivatives, or Document Services can provide this service for $60/hour. The Operations Team cannot spare the staff time to do this for free.
- File disposition: https://wikis.mit.edu/confluence/spaces/gliffy/viewlargediagram.action?name=File Disposition** RDrive:DSpace Images - the master files will reside in this folder prior to ingestion
- Download locally for faster work ex. Cataloging - download to work locally then only upload the metadata or derivatives
- Never overwrite or replace files on RDrive:DSpace Images
- Exception: When files are damaged or misnamed. Limited number of people who can do this.
- OCA scanned files in Internet Archive will also be loaded into our repository.
- The digital copy is considered one of the “two copies” for the libraries. The disposition of the physical copies is up to the sponsoring library. Blanket decision? The libraries decision? (Highlight for IRL)
- Space requirements
Filenaming:
Wiki Markup As we create new collections, it is useful if there is consistency in the filenames assigned to digital objects. This document contains a recommended filenaming schema developed in 2008 for use in the MIT Libraries: \[https://wikis.mit.edu/confluence/x/-wIrAQ
Each collection will impose its own restrictions on filenames, but following the requirements outlined in this documents will ensure basic consistency across collections and make later processing of the files much easier. In general, we won't change the file names on born-digital material unless the names violate the Requirements and Best Practices in this document.../x/-wIrAQ]
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