Prior to all Business Case submissions (internal projects
and external submission to sponsors) an Software
Development submission to Head of IS&T and
External Sponsorship Committees (ASPCC, SSSC, ITGC, Etc.):
1. IS&T Project Cost Template must be completed
and submitted to your:
Associate Directorate Financial Business Consultant.
All submitted Business Cases must
use the submitted
Template: IS&T Project Cost Template.
Once completed send IS&T Project Cost Template
to your IS&T Finance contact.
It is recommended that
all Project Managers set up an
in-person meeting with
you IS&T Finance contact you AD FBC to discuss assumptions
and issues.
Link: Guidance on filling out the IS&T Project Cost
Template can be provided by your Team Lead or your
Financial Business Consultant.
| Once the Project Request Business Case submission has been approved by an
External Sponsorship group or IS&T Management
(only for non-sponsored IS&T projects) Project
Manager must :
1. Send email to your IS&T Finance contact
with the following information:
- Project Name (must match Daptiv Name)
- Brief Description of Project (2-3 sentences)
- Project Time Frame
- Approved Budget
- Software Development or GIB funding
| Once a project is approved and required information has
been submitted to IS&T Finance, all further forecasting
and planning is to be done in the IS&T Resource Model.
All Project Financials are required to come from
IS&T Finance (including both Actuals and Forecasts).
Due Dates for Updates, Quarterly Forecasting and
Completed Time sheet can be found on the
IS&T Planning Calendar (TBD).
|
IS&T Project Cost Template must include: - List of Resources (Internal & External)
- Estimated Hours on Project for each Resource
- Estimated Other Costs (Hardware, Software,Etc.)
- Estimated Ongoing Support
| 2. Set up project in Daptiv using IS&T approved
Projects Tasks ONLY:
- Plan
- Design
- Development
- Test
- Implementation
- User Testing
| Next Due Date for:
Daptiv Actuals Update in Resource Model: 3/30/2010
Timesheets: 4/2/2010 (Final Q3 Update)
Q3 Updated Forecasts: 4/12/2010
Link to IS&T Resource Models:SAIS Resource Models |
Guidance on filling out 2. Once the IS&T Project Cost Template is submitted all
assumptions will bereviewed and approved by the area FBC.
3. Once the Project Manager has received FBC approval, the
Project Manager can submit the template for Associate
be provided by your Team Lead or your Financial Business Consultnat Director approval.Once Associate Director approval is recieved,
the project and the costs outlined in the IS&T Project Cost Template
can be submittedto the Head of IS&T and External Sponsorship
Committees (ASPCC, SSSC, ITGC, Etc.). | Instructions on setting up projects in Daptiv can
be found in the Daptiv User Manual . If a new user
needs to be set up in Daptiv use the New User Form .
| Instructions on how to input your forecast into the
Resource Model are available on the Instructions tab
of the model.
|