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Prior to all Business Case submission to Head of IS&T and
External Sponsorship Committees (ASPCC, SSSC, ITGC, Etc.):

1. IS&T Project Cost Template must be completed
and submitted to your:
Associate Directorate Financial Business Consultant. 

             Template:  IS&T Project Cost Template. 

   It is recommended that all Project Managers set up an
   in-person meeting with you AD FBC to discuss assumptions
   and issues. Guidance on filling out the IS&T Project Cost
   Template can be provided by your Team Lead or your your 
   Financial Business ConsultantFBC.

Once the Business Case submission has been approved by an an 
External Sponsorship group Committee (ASPCC, SSSC, ITGC, Etc.)
or IS&T Management
(only for non-sponsored IS&T projects)
Project
Manager must:

1. Send email to your IS&T Finance contact T FBC
with the following information:

• Project Name (must match Daptiv Name)
• Brief Description of Project (2-3 sentences)
• Project Time Frame
• Sponsor Approved Budget
• Funding Source (Software Development or GIB funding)

Once a project is approved and required information has
been submitted to IS&T Finance, all further forecasting
and planning is to be done in the IS&T Resource Model.

All Project Financials are required to come from
IS&T Finance (including both Actuals and Forecasts).


Due Dates for Updates, Quarterly Forecasting and
Completed Time sheet can be found on the
IS&T Planning Calendar (TBD).

         IS&T Project Cost Template must include:

• List of Resources (Internal & External)
• Estimated Hours on Project for each Resource
• Estimated Other Costs (Hardware, Software,Etc.)
• Estimated Ongoing SupportSupport2. Once the IS&T Project Cost Template is submitted
  all assumptions will be reviewed and approved by the
  area FBC.

2. Set up project in Daptiv using IS&T approved
Projects Tasks ONLY:

is required for all projects.

Instructions on setting up projects in Daptiv can be found in
the Daptiv User Manual . If a new user needs to be set up
in Daptiv use the New User Form .

Next Due Date for:
Daptiv Actuals Update in Resource Model: 3/30/2010
Timesheets: 4/2/2010 (Final Q3 Update)
Q3 Updated Forecasts: 4/12/2010

Link to IS&T Resource Models:SAIS Resource Models

2. Once the IS&T Project Cost Template is submitted all
assumptions will bereviewed and approved by the area FBC. 
3. Once the Project Manager has received FBC's approval,
the
Project Manager can submit the template for Associate
Director approval. 

4. Once Associate Director approval is recieved,
the project and
the costs outlined in the IS&T Project Cost Template
can be submittedto
submitted to the Head of IS&T for approval and then to
External Sponsorship
Committees (ASPCC, SSSC, ITGC, Etc.) . Instructions on setting up projects in Daptiv can
be found in the Daptiv User Manual . If a new user
needs to be set up in Daptiv use the New User Form
for FINAL APPROVAL.

Instructions on how to input your forecast into the
Resource Model are available on the Instructions tab
of the model.