Page History

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• Check the Yankee website to find out the deadline for dropping: http://www.newportvolleyballclub.com/tournaments/yankee_tourney.php?display_location=ALL
• Confirm with or recruit needed players before the cancellation deadline - earlier if possible
  • If we do not cancel by the drop date we lose our money
  • Tell Darcy Duke if you need to cancel - darcy@mit.edu
• Get phone #s of all players in case of cancellations, delays (or if someone doesn't get out of bed!). In some cases, you can get these from the team directory on the website.
• Membership
  • Check the Yankee website (http://www.yankee.org/roster/tdlist.pdf) to see that all of your players have Yankee memberships for this year.
  • If a player doesn't have a yankee membership she goes to the Yankee website to renew the membership or make a new one. Start here (http://www.yankee.org/administration/membershipApplication.php) to do either of those things.
  • The cost is $50: $25 will be paid by the club, and $25 by the player.
  • Print out the confirmation email for your membership and bring to the first tournament with your money
  • Captains must contact Lindsey Gilman (lgilman@mit.edu) for new players who need memberships and she can get checks cut for the players.  Otherwise you must pay out of pocket and get reimbursed by Lindsay.
• Cars
  • We drive to tournaments using either personal cars, or rental cars (SEE BELOW FOR DETAILS).
  • Determine how many cars you have and how many cars you need.
  • Get a rental car reservation (if you need it) and assign a driver.

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• Submit the roster on the week of the tournament here (click on the date of the tournament; click on "Modify" to submit the roster; if needed, update the captain's info at the bottom of the form)
• Arrange car-pooling (note: directions to the tournament can be found here)
• Print out directions. or get phone #s of all players in case of cancellations, delays (or if someone doesn't get out of bed!)a GPS. or get a smart phone.
• Set pick up times for the day of.
• Decide how many jerseys you need and what sizes you should get.

Tournament Captain Responsibilities - TWO DAYS BEFORE the Tournament:

• Go in the team locker and get the following items:
  • An envelop for collecting the money (you will eventually give this to Lindsay Gilman, the treasurer).The envelope
  I am placing envelopes in the locker for the captains to grab before tournaments now that
  • has a list of all the players for
  that tourny
  • your tourney and what each person needs to pay.

• bring
  • 3-4 balls and a bag to
  tournament and returning them before the next practice
  • bring them to your tournament

• • The uniforms for your team. The
  bring uniforms to tournament (note:
  • gym does not open until 9am on Sundays so get them before that morning!!!
  )
• wash uniforms after tournament and return uniforms to locker - please have just one person take care of this, otherwise uniforms tend to disappear!
• Email your teammates incessantly about pick up times, money, etc.
• Collect collect $5 from MIT students and $10 from all others; collect $20 dues if a player hasn't paid yet - give $ to Sarah Lindsey Gilman (remind players ahead of time to bring $, since u-grads often seem to come with none!)

Tournament Captain Responsibilities - DAY OF the Tournament:

• Wake up, eat breakfast, load up the cars, play volleyball!
• Collect money and put it in the envelope.

Tournament Captain Responsibilities - AFTER the Tournament, before the Wednesday practice:

• Give the envelope to Lindsey Gilman.
• Wash uniforms after tournament and return uniforms to locker - please have just one person take care of this, otherwise uniforms tend to disappear!
• Put the balls back in the locker.
• Update the tournament, update this page with your team's record and who you played. Any notes on how the day went.  We use this information to brag about you at team announcements!

Instructions for Renting a Car (or 7-passenger minivan)

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