Page History
...
test1 | test 2 | 53wt |
|---|---|---|
j;hh | iuhiu | iuhiuh |
|
|
|
|
|
|
Date
Time
Action / Task
Person(s)
Responsible
Status
Pre-Update Schedule and Processes | |||||
Thursday | √ By 9 AM | Post messages on insideMIT, SAPweb and ESS (Employee Self Service) web sites about upcoming SAP outage. | Web-Tech | | |
Thursday | √ 12 PM | Send message to MIT-SAP community about upcoming SAP outage. | Project Manager |
| |
Thursday 12/2/10 | √ 12 PM | Post message on SAPgui indicating upcoming SAP outage | R3-Admin |
| |
Friday | √ 11:00 AM | Cutover weekend planning meeting at SAPBiz-- NE49 Grand Cayman. | SAPBiz, |
| |
Monday 12/6/2010 | √ 12:00 PM | Steering Committee Meeting – review cut-over plan – NE49 | Steering Committee |
| |
Wednesday | √ 6:30 AM | Switch ADS server pointing to production from J31 to J01. | R3-Admin |
| |
√ 10 AM- 12 PM | SAP Upgrade Core/Action log team meeting to review the Production Cutover schedule and details, including action log and user support | Support Pack Action log Team, |
| ||
√ By 1 PM | Steering Committee, after final review of test results, Go/No-go decision | Steering Committee |
| ||
√ 1 – 5 PM | SAP PI/ADS: Apply JSPM Package/SPAM Package/SPS 7/SAP Kernel/Perform SGEN | R3-Admin |
| ||
Thursday | √ 8 - 10 AM | SAP PI/ADS: Upgrade Oracle DB (Apply 10.2 patches/Install 11.2 software/Apply 11.2 patches) | R3-Admin |
| |
√ 10--11 AM | SAP PI/ADS: Convert Oracle Database | R3-Admin |
| ||
Thursday | √ 9:00 AM | Email Steering Committee Go/No-go decision | Project Manager |
| |
√ 2:00 – 3:00PM | Final review all issues in RT project queue, transport list, and web components. | R3-Admin /Core Team/ABAP Team/Web-Tech/BAs |
| ||
√ By 4 PM | Schedule Pre & Post Trial Balance reports to be used by R3-Admin for controlled data comparisons. | VPF Finance |
| ||
√ By 5 PM | R3-Admin email message | R3-Admin |
| ||
√ By 5 PM | Final Copy of the Production Update Schedule published and emailed. | Project Manager |
| ||
Friday | √ By 12 PM (noon) | Facility supervisors print out work lists as back up for Monday Morning | Facilities |
| |
√ By 12 PM (noon) | Reschedule (shift) DW batch jobs to Sunday night (10PM & 12AM). | DW |
| ||
√ By 4:30 PM | Suspend weekend MITSIS Grad Appointment Feed | Enterprise Appl. Admin |
| ||
√ By 5:45 PM | Workflow and JV Validation Reports
| VPF |
| ||
√ 5:35 PM | Stop EDI Production Jobs (5 Minutes) | Tech Services |
| ||
√ 6 PM | Shut down EDI application server (note: email sent to EDI partners earlier in the week notifying them of the shutdown window).
| Enterprise Appl. Admin |
| ||
√ 6 PM | Voice message update when system goes down (617-324-7468*)* | Project Manager |
| ||
√ 6 PM | System Downtime Message (3 Down) | R3-Admin |
| ||
√ 6 PM | Bring down application servers. Production Environment becomes unavailable to users (including SAPWeb, Self Service and ECAT). | R3-Admin |
| ||
√ 6 PM | Disable Gateways: | Web-Tech |
| ||
√ 6 PM | Suspend Drop-box processing. | Tech Services |
| ||
√ 6 PM | OAS Upgrade Project intersection (switch over to OAS 10.1.3) | Web-Tech |
| ||
√ 6 PM | Deploy apr_supplements web application
| Web-Tech |
| ||
√ 6 – 8 PM | Validation Reports (Trial Balance) executed in SAP.
| R3-Admin |
| ||
√ 6 – 8 PM | Limited activity in PS1.
| R3-Admin |
| ||
Support Pack Application and Processes | |||||
X 6 – 7 PM | Update Firewall to restrict access to SAP gateway; send confirmation to R3-Admin when complete, cc fquern@mit.edu | R3-Admin |
| ||
√ 6 - 8 PM | SAP Portal: Upgrade Oracle DB (Apply 10.2 patches/Install 11.2 software/Apply 11.2 patches) | R3-Admin |
| ||
√ 8 – 9 PM | SAP Portal: Convert Oracle Database | R3-Admin |
| ||
√ 8 – 11PM | Backup PS1.
| R3-Admin |
| ||
Friday | √ 11 PM | SAP ERP: Execute support pack application (see detail cut-over project plan found on wiki in cutover section)
| R3-Admin |
| |
Saturday | √ 12 PM -- | SAP Portal: Apply JSPM Package/SPS 7/SAP Kernel | R3-Admin |
| |
| √ 1 – 5 PM | Backup System (R-MAN) | R3-Admin |
| |
√ By 3 PM | Upgraded GuiXT scripts moved to Facilities Production Server | Facilities |
| ||
| √ 4 PM | Conference Call Check-in | Project Manager |
| |
| √ 5 – 10 PM | Execute Oracle DB Upgrade (see detail cut-over project plan found on wiki in cutover section) | R3-Admin |
| |
| √10 PM – 2 AM (Sunday) | Backup System (R-MAN) | R3-Admin |
| |
√ 10 PM - 1 AM (Sunday) | Generate DB Statistics | R3-Admin |
| ||
Sunday 12/12/10 (morning) | √ 1 – 3 AM | Transports Application (see detail cut-over project plan found on wiki in cutover section)
| R3-Admin |
| |
Post Upgrade Schedule and Processes | |||||
Sunday | √ 8 AM | Validation reports executed (trial balance reports)
| R3-Admin |
| |
√ 10 AM | Unlock web-services ids in Production | R3-Admin |
| ||
√ 10 - 11 AM | OAS Upgrade Project intersection (verify new OAS 10.1.3 is operational) | Web Services |
| ||
√ By 11 AM | Enable Gateways (SAPWeb/ESS) | Web-tech |
| ||
√ By 11 AM | Schedule EDI Job
| R3-Admin |
| ||
√ By 11 AM | Turn on the EDI “gourmet-1” server | Enterprise Appl. Admin |
| ||
√ By 11 AM | Email to ist-sap@mit.edu |
- List of transports applied and any related issues.
- List of jobs shifted in PS1 during cutover | R3-Admin
(R. Parker) | |√ By 11 AM
Switch ADS server connection back from J01 to J31 (updated version)
R3-Admin
(R. Katkowski)√ 11 AM
(1 Hour)R3-Admin Action Log
R3-Admin
(All)√ 12 PM --
2 PM- ADMIN SYS Action Log users unlocked
- ADMIN SYS executes the PS1 Action Log / Validations and email steps completed to rest of the team (sap-action-log-team@mit.edu)
- ADMIN SYS Extended Team reviews transport logs | R3-Admin
(G. Petrowski)
Action Log
(Frank Quern)
(R. Casey)
(E. Wei)
(J. Tuttle)
(R. Parker) | |√ By 2 PM
Update voice message whether Data Validation is on schedule.
Email to SAP-Validation-team@mit.edu that the validation is to start on scheduleProject Manager
(Frank Quern)√ By 2 PM
Unlock testers
R3-Admin
√ 2 PM --
4 PMPS1 Data Validations & Transaction processing listed in section 3 below performed by designated users;
SAPWeb and Self Service will be available for validation;
All servers will be available.BPOs
Admin Sys BAs√ By 4 PM
Coordinators for each area should send email to sap-validation-team@mit.edu at the completion of the validation notifying results
BPOs
Admin Sys BAs
R3-Admin√ 4 PM
Conference Call Check-in
Go/No Go conference call 617-324-7520 (Process owners, B. Dahlstrom, R. Parker, K. Lyons, Admin Sys Team Leads)Business Owners/
Test Coordinators
Sponsor
(B. Dahlstrom)
Tech Services
(Kevin Lyons)
Admin Sys Team Leads
IS&T Test Coordinators
(K. Le Vie),
(M. Donovan)√ After con call
Send e-mail to (sapbiz, sap-upgrade-core, ist-sap@mit.edu,warehouse@mit.edu, Elena@mit.edu,) notifying results.
Project Manager
(Frank Quern)8PM – 12AM
Data Warehouse Job Validation
- Elena confirm job validation completion via email to sap-upgrade-core@mit.edu
- Run extracts (10PM & 12AM) | DW
(E. Zhitnikov) | |√ 8PM – 10PM
Unlock users (Facilities, SMART)
Unlock all users
(R3-Admin notifies operations center at 3-1500).
At end of unlock send message to web-tech@mit.edu, with a copy to ist-sap@mit.edu, update gateway messages.R3-Admin
√ 10 PM
Sunday
(5 Minutes)Enable Drop box
Tech Services
(Wai-ming Li)√ 10 PM
Execute ProCard from Bank of America Feed
Tech Services
(Eping Wei)Monday
12/13/10√ 1:30 AM
On Line back up of PS1
R3-Admin
(R. Parker)
Enterprise Storage & Backup
(P. Whitney)√ By 6 AM
Update the 3-down web page & SAPgui message.
R3-Admin
(R. Parker)
Project Manager
(Frank Quern)√ By 6 AM
Remove SAPweb, ESS and EHS messages
Web Services
(JAD)√ 6 AM
Email notification to the MIT Community stating the update is completed and Production is available.
Project Manager
(Frank Quern)√ 9 AM
Reinstate weekend MITSIS Grad Appointment Feed
Enterprise Appl. Admin
(K. Mullins)
Overview
Content Tools
Activity