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Comment: Dynamic Task List: Task status changed in list 'Leslie's Year End'

...

Tasklist
Leslie's Year End
Leslie's Year End
||Completed||Priority||Locked||CreatedDate||CompletedDate||Assignee||Name||
|TF|M|F|1319140674813|1319140757327          |donovan@mit.edu|*12/1/2011* Test W-2|
|F|M|F|1319140727847|          |donovan@mit.edu|12//2/2011 Test 1099R|

...

Pre-Update Schedule and Processes

Thursday
12/2/10

√ By 9 AM
(5 Minutes)

Post messages on insideMIT, SAPweb and ESS (Employee Self Service) web sites about upcoming SAP outage.

(message can be found at end of this document)

Web-Tech
(JAD)

(tick)

Thursday
12/2/10

√ 12 PM

Send message to MIT-SAP community about upcoming SAP outage.
(message at end of this document)

Project Manager
(Frank Quern)

 

Thursday 12/2/10

√ 12 PM

Post message on SAPgui indicating upcoming SAP outage

R3-Admin
(R. Parker)

 

Friday
12/3/10

√ 11:00 AM

Cutover weekend planning meeting at SAPBiz-- NE49 Grand Cayman.

SAPBiz,
BPOs,
Admin Sys

 

Monday 12/6/2010

√ 12:00 PM

Steering Committee Meeting – review cut-over plan – NE49

Steering Committee

 

Wednesday
12/8/10

√ 6:30 AM

Switch ADS server pointing to production from J31 to J01.

R3-Admin
(R. Katkowski)

 


√ 10 AM- 12 PM
(noon)

SAP Upgrade Core/Action log team meeting to review the Production Cutover schedule and details, including action log and user support

Support Pack Action log Team,
Support Pack Core Team.

 


√ By 1 PM

Steering Committee, after final review of test results, Go/No-go decision

Steering Committee

 


√ 1 – 5 PM

SAP PI/ADS: Apply JSPM  Package/SPAM Package/SPS 7/SAP Kernel/Perform SGEN

R3-Admin
(R. Katkowski)

 

Thursday
12/9/10

√ 8 - 10 AM

SAP PI/ADS: Upgrade Oracle DB (Apply 10.2 patches/Install 11.2 software/Apply 11.2 patches)

R3-Admin
(R. Katkowski)

 


√ 10--11 AM

SAP PI/ADS: Convert Oracle Database

R3-Admin
(R. Katkowski)

 

Thursday
12/9/10

√ 9:00 AM

Email Steering Committee Go/No-go decision

Project Manager
( Frank Quern)

 

√ 2:00 – 3:00PM

Final review all issues in RT project queue, transport list, and web components.

R3-Admin /Core Team/ABAP Team/Web-Tech/BAs

 

√ By 4 PM

Schedule Pre & Post Trial Balance reports to be used by R3-Admin for controlled data comparisons.

VPF Finance
(B. Reeves)
Admin Systems
(B. Casey)

 

√ By 5 PM
(actual 11:30 PM)

R3-Admin email message
about system down time

R3-Admin
(R. Parker)

 

√ By 5 PM

Final Copy of the Production Update Schedule published and emailed.

Project Manager
(Frank Quern)

 

Friday
12/10/10

√ By 12 PM (noon)

Facility supervisors print out work lists as back up for Monday Morning

Facilities
(L. St. Croix)

 

√ By 12 PM (noon)
(3 Hours)

Reschedule (shift) DW batch jobs to Sunday night (10PM & 12AM).

DW 
(E. Zhitnikov)

 

√ By 4:30 PM

Suspend weekend MITSIS Grad Appointment Feed

Enterprise Appl. Admin
(K. Mullins)

 


√ By 5:45 PM

Workflow and JV Validation Reports

  • Workflow inbox report
  • JV Parked Documents Report

VPF
(Yan Jiang)

 


√ 5:35 PM
(5 Minutes)

Stop EDI Production Jobs (5 Minutes)

Tech Services
(E. Prudden)

 


√ 6 PM
(15 Minutes)

Shut down EDI application server (note: email sent to EDI partners earlier in the week notifying them of the shutdown window).

  • Run the push POs job
  • Shutdown the web server
  • Shutdown the application server

Enterprise Appl. Admin
(O. Wang)

 


√ 6 PM

Voice message update when system goes down (617-324-7468*)*

Project Manager
(F. Quern)

 


√ 6 PM

System Downtime Message (3 Down)

R3-Admin

 


√ 6 PM

Bring down application servers. Production Environment becomes unavailable to users (including SAPWeb, Self Service and ECAT).

R3-Admin

 

√ 6 PM
(5 Minutes)

Disable Gateways:
Enable “PS1 System Unavailable” redirect on SAPweb & Self Service/insideMIT web sites (including EHS specific message activating their manual reporting of injuries)

Web-Tech
(JAD)

 


√ 6 PM
(5 Minutes)

Suspend Drop-box processing.

Tech Services
(Wai-ming Li)

 


√ 6 PM
(30 Minutes)

OAS Upgrade Project intersection (switch over to OAS 10.1.3)

Web-Tech
(JAD)

 


√ 6 PM
(10 Minutes)

Deploy apr_supplements web application

Deploy the following two objects located on svn in the project insidemit:

  1. htdocs/dhtml/js/map/map.url.js
  2. htdocs/dhtml/js/src/mit/insidemit.js

Web-Tech
(JAD)

 


√ 6 – 8 PM

Validation Reports (Trial Balance) executed in SAP.

  • Ron notifies Becky Reeves via email cc fquern@mit.edu, rcasey@mit.edu, mcnlee@mit.edu that the reports are complete & downloaded.
  • VPF confirms the receipt of the Trial Balance Report.

R3-Admin
(R. Parker)
VPF
(B. Reeves)


 

√ 6 – 8 PM

Limited activity in PS1.

  • With the exception of the Data warehouse jobs (and the trial balances) shift the remaining time-scheduled non-infrastructure jobs to execute after the weekend cutover activities (after 6am on Monday
  • Users locked
  • Save WT info to internal SAP table

R3-Admin
(R. Parker)
(G. Petrowsky)

 

Support Pack Application and Processes


X 6 – 7 PM

Update Firewall to restrict access to SAP gateway; send confirmation to R3-Admin when complete, cc fquern@mit.edu


<ac:structured-macro ac:name="unmigrated-wiki-markup" ac:schema-version="1" ac:macro-id="4e49b6185361b668-2191ce2a-47e84838-8ce5bbb8-fdc19b1350578b7dcbe52329"><ac:plain-text-body><![CDATA[[Deferred Until Post Support Packs]

R3-Admin
]]></ac:plain-text-body></ac:structured-macro>
(R. Parker)
Enterprise System Admin.
(N. Thaler)

 


√ 6 - 8 PM

SAP Portal: Upgrade Oracle DB (Apply 10.2 patches/Install 11.2 software/Apply 11.2 patches)

R3-Admin
(D. Nugent)

 

√ 8 – 9 PM

SAP Portal: Convert Oracle Database

R3-Admin
(D. Nugent)

 


√ 8 – 11PM

Backup PS1.

  • Bring down the SAP systems
  • Perform split mirror back-up

R3-Admin
(R. Parker)
Enterprise Storage & Backup
(D. Romnes)

 

Friday
12/10/10 – Saturday 12/11/10

√ 11 PM
-
12 PM
(noon)

SAP ERP: Execute support pack application (see detail cut-over project plan found on wiki in cutover section)

  • Email Notification to sap-upgrade-core@mit.edu from Ron Parker at the start of the support pack application
  • Email notifications to sap-upgrade-core@mit.edu by 12:00 midnight on Friday (12/10) and by 12:00 noon on Saturday (12/11) from Ron Parker.

R3-Admin

 

Saturday
12/11/2010

√ 12 PM --
2 PM

SAP Portal: Apply JSPM Package/SPS 7/SAP Kernel

R3-Admin
(D. Nugent)

 

 

√ 1 – 5 PM

Backup System (R-MAN)

R3-Admin
OIS

 


√ By 3 PM

Upgraded GuiXT scripts moved to Facilities Production Server

Facilities
(M. Sherman)

 

 

√ 4 PM

Conference Call Check-in
Core Team Check in at 4pm on Saturday (12/11/10) (use conference call 617-324-7520 line)

Project Manager
(Frank Quern)
Project Sponsor
(Bart Dahlstrom)
Core Team

 

 

√ 5 – 10 PM

Execute Oracle DB Upgrade (see detail cut-over project plan found on wiki in cutover section)

R3-Admin

 

 

√10 PM – 2 AM (Sunday)

Backup System (R-MAN)

R3-Admin
(R. Parker)
Enterprise Storage & Backup
(P. Whitney)

 


√ 10 PM -  1 AM (Sunday)
(2.5 Hours)

Generate DB Statistics
Complete ABAP Loads

R3-Admin

 

Sunday 12/12/10 (morning)

√ 1 – 3 AM

Transports Application (see detail cut-over project plan found on wiki in cutover section)

  • Email before transport application
  • Email after transport application is done





R3-Admin

 

Post Upgrade Schedule and Processes

Sunday
12/12/10

√  8 AM

Validation reports executed (trial balance reports)

  • R3-ADMIN notifies Becky Reeves via email with a copy to Frank Quern as soon as the trial balance is available for review
  • R3-ADMIN unlock BREEVES id in PS1
  • Becky notifies Frank Quern when validation of the trial balance report is complete.

R3-Admin
(R. Parker)
VPF Finance
(B. Reeves)

 

√ 10 AM

Unlock web-services ids in Production
JAD (Jim Dobrovic)
SML (Steve Landry)
SSELIGMA (Seth Seligman)
BKNOLL (Brian Knoll)

R3-Admin
(G. Petrowsky)

 


√ 10 - 11 AM
(1 Hour)

OAS Upgrade Project intersection (verify new OAS 10.1.3 is operational)

Web Services
(JAD)
(SML)
(SSELIGMA)
(BKNOLL)

 


√  By  11 AM
(5 Minutes)

Enable Gateways (SAPWeb/ESS)

Web-tech
(JAD)

 


√  By 11 AM
(5 Minutes)

Schedule EDI Job

  • Unlock ids
  • Schedule EDI Job
    <ac:structured-macro ac:name="unmigrated-wiki-markup" ac:schema-version="1" ac:macro-id="50f117eeb07654be-5497fe89-40e8449c-abb7b262-9928016229a58499cfa0ccbc"><ac:plain-text-body><![CDATA[* Monitor first job released (on the ½ hr)[perform this task after task 50]

R3-Admin
]]></ac:plain-text-body></ac:structured-macro>
(G. Petrowski)
Tech Services
(E. Prudden)
(ZZLOGISBAT01)

 


√ By 11 AM

Turn on the EDI “gourmet-1” server
<ac:structured-macro ac:name="unmigrated-wiki-markup" ac:schema-version="1" ac:macro-id="0a0551fe4c42e83d-624f794a-4f894934-ab7c82cf-42a05f1a178145069529cda9"><ac:plain-text-body><![CDATA[[perform this task before task 49]

Enterprise Appl. Admin
]]></ac:plain-text-body></ac:structured-macro>
(Olivia Wang)

 


√ By 11 AM

Email to ist-sap@mit.edu

...