- Bring registration cards, info sheets, first night definitions, peel off name tags, thick markers, extra pens and two copies of the evening's schedule (one for the table and one for the caller). Currently the schedule is: 8-9: club, class,
rounds/class check in at table, welcome announcement, class, rounds/class meeting in hall, club announcements 9-10: club, class, rounds, class; 10-10:30 (subject to change depending on week): rounds, club. See sample schedule in notebook. Mark the table copy, "Table Copy--do not remove." You will put out this schedule every night, so if you want, you may leave it in the briefcase. - Set up two stations where new folks check in, one on either side of the door. At each table layout registration sheets, info sheets, pens and markers. If there is a line at the door, ask a club member to escort folks to the side table where they can fill out the registration sheet, make a name tag and pick up the info sheet. They should then proceed to the registration table and hand in their form to the Coordinator or door tender.
- As you begin to build your own attendance sheet (separate from the club's), keep track of which class members have bought a subscription (usually this is a line drawn through all of the dates; see sample in book). Also set up a column to indicate who wants PE credit (MIT undergrads only). These people pay no admission, so in effect, they automatically have a subscription. Mark with an"s" all class members who are students, as they pay a different rate. Also designate which students are from MIT.
- In the spring, this first night follows Fun Night, and is free to new class members. Encourage them to buy subscriptions to ease check in. If they are interested but can't pay this night, tell them to bring check/money next week, and don't charge them this week (but make a note of it). Also in spring, come to this night with your first draft of the attendance sheet, filled with the names of those who came to fun night. Be prepared to add more names during registration tonight.
- Remember that students have until Week 3 to decide if they want to take the class for PE credit. Keep in mind that no new people may join the class after the first week without your permission.
- Start to keep track of how many students and how many squares are dancing. This is useful info for the club (don't throwaway the early attendance sheets, as they can help you keep track of the information. See sample attendance sheet in book).
- Class Meeting: Introduce yourself and Assistant (Bill Ackerman); Bill may want to say a few words. Check in with Bill about how he would like to be introduced; sometimes he does not want to have a title. Explain what this class/club is (how it differs from other clubs). Encourage them to ask questions as they go through the class. Go over schedule: Every week starts with a 7:30 optional review session; if they are signed up for PE and miss a class they must attend the following week's review session; they should check in every week at the registration table; they can pick up weekly definitions at table or find them on the web. Explain what tips are, what rounds are (and the class may dance rounds if they choose--just mention there is a flow of traffic and they should keep up with it!), there is a class meeting every week at this time; ask them to participate in every class tip; if they have problems finding a partner they can come ask you for help; how to ask someone to dance ("Would you like to dance?" and don't take it personally if someone says no). Dance tip: While in the square, always hold your partner's hand (and partner may be someone new after a particular move).
- Start weekly emails (see samples in notebook).
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