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*Full Proposal Peer Review* includes the following steps:

# Peer Review configuration and instructions are verified.  For guidance, refer to
#* [manuals:Call Management] : Peer Review Configuration
#* [manuals:Instructions Sets and Webfiles for Calls and Reporting Periods] : Full Proposal Peer Review Instructions
# Submitted full proposals are compiled by eSG Admins and uploaded to eSG via FMP, and accepted for review.
# Reviewers are added/edited, assigned to full proposals and emailed login and peer review instructions, via FMP.
# Reviewers {link-window:https://seagrant.mit.edu/RFP/proposals/peer_review_login.php|width=1000px|height=850px}submit peer reviews{link-window}.
# Reviews are viewed via the {link-window:https://seagrant.mit.edu/RFP/proposals/rev_admin_login.php\|width=1000px\|height=850px}Administrative Review Web Interface{link-window} or FMP, and compiled via FMP for distribution.

Compiling and Uploading Full Proposals; Accepting for Review

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For each proposal,

  1. Go to Full Proposals > 90-2, and click the button: 'PDF: All parts for this proposal, incl. budget worksheets'. This triggers creation of a folder on the user's desktop named for the related Proposal ID, into which the system deposits the full proposal coverpage(s), 90-2, narrative, budget worksheets, project time schedule, subcontract materials, support letters and CV / resumes.
  2. Use a program like Adobe Acrobat to compile all of these pdfs into a single pdf named for the related Proposal ID (e.g. 'Bray_1234.pdf').
  3. Go to Full Proposals > Files, and upload the compiled full proposal pdf via the blue upload button. The uploaded full proposal will become available to PIs via the Control Panel, eSG Admins via the Administrative Review web interface, and to peer reviewers in the Peer Review web interface.
  4. At the top of Full Proposals, toggle the 'Accepted for Review?' to 'Yes'.

Setting-up Reviewers for Peer Review, in FMP

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Add / Edit Reviewers

  • Go to Reviewers > Suggested.  These reviewers were suggested by PIs during the pre-proposal submission phase.  To promote a Suggested Reviewer to Reviewer, click the 'Promote to Reviewer' button.  This will move a Suggested Reviewer's information into the Reviewers table.
  • Add additional reviewers as necessary. At a minimum, the following fields must be populated when adding a reviewer: last name, first name, email, and password.
  • Add the role of 'Peer Reviewer' via the Roles list at top-right. For a description of roles, see Pre-Proposal Review: Setting-up Reviewers...

Assign Peer Reviewers to Full Proposals

  • Select the Assignments tab.  To assign a reviewer to a specific proposal (among active calls and proposals accepted for review), click the green [+] button beneath 'Assigned Full Proposals for Peer Review', and select the proposal via the drop-down that appears.

Email Reviewers

  • Use the email template 'announcement of peer review process', which includes reviewer-specific login privileges and peer review instructions. Customize this template if necessary. [ see General FMP Information - Email Tool ]

Peer Review Submission

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The {link-window:https://seagrant.mit.edu/RFP/proposals/peer_review_login.php|width=1000px|height=850px}Peer Review web interface{link-window}presents to the reviewer all full proposals assigned to them, including the PI name, proposal title, and the compiled full proposal pdf uploaded by the eSG Admin.  Evaluation fields reflect the full proposal peer review configuration (Simple or Complex) chosen for the call (see above).

Peer Review Management and Compilation

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+Viewing+

Reviews are viewable via the {link-window:https://seagrant.mit.edu/RFP/proposals/rev_admin_login.php\|width=1000px\|height=850px}Administrative Review Web Interface{link-window} or FMP, as they are added by reviewers.  The Admin Review web interface shows reviews by proposal, while FMP shows reviews...
* when browsing by proposal
* by reviewer
* as a list via Reviews (which includes the Rating of Review field supporting Reviewer evaluation, found in Reviewers > Evaluation)
* via Reports > Review Reports.

+Retrieving+

You have several options for retrieving pdfs of peer proposal reviews:

# By Proposal :
## {link-window:https://seagrant.mit.edu/RFP/proposals/rev_admin_login.php\|width=1000px\|height=850px}Administrative Review Web Interface{link-window} : click 'View Peer Reviews / Rebuttals' for a full proposal, and then export or print the pop-up window as a pdf 
## FMP > Full Proposals > Reviews: Click 'View: Peer Reviews (this proposal)' and then 'Save as PDF'.
# By Call, sorted by Proposal or Reviewer : FMP > Reports > Review Reports: Select call, then click either
## 'View: Peer reviews, by proposal', or 
## 'View: Peer reviews, by reviewer'
and then 'Save as PDF'.
# By Review : FMP > Reviews: Switch to Form View of desired review and then save as PDF via the FMP main menu.

+Review Tracking Grid+

For a description, see [Pre-Proposal Review|manuals:Pre-Proposal Review]: Tracking Grid...


+Reviewer Evaluation+

For a description, see [Pre-Proposal Review|manuals:Pre-Proposal Review]: Reviewer Evaluation...