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Role

Members

Primary Responsibilities

Sponsors

Olu Brown, Director, Platform Engagement, IS&T, MIT

  • Provide overall direction, goals & funding
  • Approve charter, scope, milestones, budget
  • Remove obstacles

Steering Committee


Lisa St. Croix, IT Systems Project Manager, Facilities
<tbd>
Jessica Van, EHS Management System Manager, EH&S
Kathy McGrath, Director of Financial Operations, VPF
<tbd>
John Donnelly, Controller, VPF
Wayne Turner, Director, HR Technology, HR
Olu Brown,
 Director
 Directors, Platform Engagement, IS&T, MIT

  • Provide oversight, schedule resources
  • Define roles & responsibilities
  • Set standards, guidelines, processes, metrics
  • Remove obstacles, resolve issues
  • Approve go/no go decision

Project Manager

Kevin Lyons, MIT

  • Complete project on time, on budget
  • Manage overall project: plan, track progress, resolve issues, escalate when necessary
  • Communicate: with project team, sponsors, steering committee, stakeholders, broader community
  • Ensure appropriate business and IS&T resources are assigned to project tasks
  • Coordinate work among project teams, data warehouse, OIS, IS&T help desk, ...

Transport Coordinator

Elda Prudden

  • Define process, lists, tracking procedures
  • Plan and track effort to move pending transports to production before freeze
  • Manage any critical transports during freeze to ensure they are included in upgrade
  • Manage all transports related to support pack project

Core Team: Technical Leads

R3 Administration Team

Infrastructure Team Lead - Ron Parker

  • Prepare environments
  • Apply support packs related to support pack project * Execute SF3 modification testing; Resolve & retest issues
  • Unit test (joint with functional team)
  • Analyze & resolve issues
  • Execute cut-over activities
  • Coordinate work of basis team and developers

Core Team: Functional Leads

  1. HRP (HR/Payroll) PO - Frank Quern
    1. Benefits
    2. Compensation
    3. Human Resources (Service Center)
    4. Payroll
    5. Pension Payroll
    6. Enterprise Learning
  2. FLE (AP/FI/PO) PO - Bob Casey
    1. Financial Operations (AP, Merchant Services, Procurement Operations,
      Travel
Procurement
    1. and Card Services)
    2. Facilities Financial Reporting
    3. Controllership (AR, FAR, Global Ops, Property, Sponsored Acctg, Tax)
    4. Budget and Financial Analysis
    5. Treasury and Planning
    6. Coupa integration
    7. SMART (Singapore)
  2. Facilities (PM/EH&S/Parking) PO - Lee Collier (Eamon Kearns)
    1. EHS
    2. Facilities
    3. Stockroom
    4. Parking
    5. eBuilder
  3. Atlas, Automated Testing  - Adam Taylor
  4. System Architect - Olu Brown
  5. Application Support (Development) - Tienie Pritchard
  • Unit testing (joint with technical team, track and report process)
  • Coordinate, update and execute automated testing
  • System integration testing (define scope, update & execute scripts, track and report progress)
  • User acceptance testing (assist if needed)
  • Serve as primary liaison with business owners
  • Analyze & resolve issues
  • Execute cutover activities
  • Coordinate work of business analysis and business owners
  • QA
    • Define & communicate process & templates to manage test cases
    • Set standards for quality assurance process
    • Oversee QA work on the project

Extended Team

  • ist-sap@mit.edu 
    • which includes all IS&T staff supporting SAP
    • Contact Frank Quern or Bob Casey if you are not on the list and think you should be
  • Perform tasks as directed by core team leads

Business Owners

  1. FAR, JV - Ross Monaghan (Srihari Bolla, BA)
  2. HR/Payroll -
Chris Durham
  1. Kathy McGrath  (Leslie Wright, BA)
  2. HR/Benefits - Meaghan Murray, Mike MacDonald
  3. Facilities - Lisa St. Croix
  4. Stockroom - Tammy Doyle
  5. EHS - Jessica Van,
Joe Macleod
  1. Grace Mlady, Suzanne Adams
  2. Spons. Billing -
Timothy J Vacha, Dale C Twomey
  1. Rachel Arons (Srihari Bolla, BA)
  2. Gen AR - Rachel Arons (Srihari Bolla, BA)
  3. Cashiers - Rachel Arons (Srihari Bolla, BA)
  4. Property:
Kevin J Milligan
  1. Mike McCarthy, Jo-Anne M Chute (Srihari Bolla (BA)
  2. Fund Centers: Peggie McGrath
  3. IST Telecom: Allan Wallace
  4. Tech Review: TBD
  5. AP - Joanie Edmonds
(Leslie Wright, BA)
  2. Procurement -
Kathy McGrath (Cindy Vye, BA)
  1. Ann Julian
  2. Coupa - Kathy McGrath (
Cindy Vye
  1. Jeff Rosa, Phylliss Hill, BA)
  2. Travel -
Kathy McGrath (Cindy Vye
  1.  DonnaMarie Cusano  (Paul Andersen, BA)
  2. SMART - Clara Ng Ching Ching,
Jahan Habib
  1. Jennifer Chung, Menglan Bai
  2. RAS (OSP)
OSP
  1. - Sabari Nair, Amy Holden
  2. OBO - Jason Leung (Srihari Bolla, BA)
  3. Pcard - Kathy McGrath, Kim Harmon
  4. EL - Jane White, Melissa Kavlakli
, Mae Jones
  2. Merchant Services -
Chris Durham
  1. Kathy McGrath, Michael Philbrick
  2. Sponsored Accounting -
Emily Dimond, Rich Corrente, Long Tran
  1. Dale Twomey, Tim Vacha (Srihari Bolla, BA)
  2. OGE/GAP -
Scott Tirrell
  1. Patrick X. Brown
  2. Parking - Tom Giannino, Robynn Cruz-Walker
  3. eBuilder - Salvatore Angelone
  • Perform user acceptance testing (define scope, update & execute scripts, retest as needed)
  • Report issues via email to
lsinger@mit
  • klyons@mit.edu
  • Train end users if any changes are discovered (none anticipated)
  • Sign-off that updated system is accepted for your business area and support packs can move to production
  • Perform any business cut-over activities
  • Validate production system (define criteria, validate system)