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The Archives Transfer Tool is currently a Dropbox based app for donors to transfer digital material (often for MIT community groups and members).

The system is a small collection of platforms/tools:

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This step is done synchronously with the collections team. Once they create a submission agreement with the group, take the follow following steps:

1. If this is a group's first transfer: create a subfolder in the Dropbox shared folder linked above that will receive content and proceed to step 2. If the group has done at least one transfer already, proceed to step 9.
   

2. Add the authorized user who will be doing a transfer as an editor of this subfolder

3. Download the sample_default_metadata.json file and rename it to default_metadata.json 

4. Use a text editor to update the file with information from the submission agreement that will apply to all the files that will be uploaded to the subfolder.
   

   1. You can edit or delete any field except the following that will be overwritten by the tool as a part of the transfer process:
      1. "Transfer Date"
      2. "Beginning Year"
      3. "Ending Year"
      4. "Description"
      5. "Dropbox SHA256"
5. If a field is not used (for instance, "campus-address"), delete the whole line
6. Save the json file and upload it to the Dropbox subfolder for the transfer
7. Download the sample_csv.csv file and upload it to the Dropbox subfolder for the transfer. This will be used by the person transferring the files to submit metadata.

8. On the NAS, create a subfolder within cdps-processing/ATT to receive the content copied by the Python script from Dropbox. Name it the same as the Dropbox subfolder.
   

9. Direct a user to follow these steps to transfer files.

10. When DDC has been notified that an authorized group transferred a set of files, confirm all have been uploaded to the associated folder in Dropbox

11. Files will now need to be downloaded from Dropbox to the NAS using a Python script before accessioning or processing can begin. The next steps below are where the process is handed over fully to the DDC processing team.
    

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