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- Why do we schedule things in our calendars?
- Keep track of appointments
- Make availability known to others
- Discuss what to do if you are not currently using Outlook Client (i.e. only using Web)
- Discuss syncing across all devices
- Global address list
- How to access
- How to update your information (Atlas.mit.edu > About Me > Mr Profile > Personal Information)
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Events
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How to create an event in your calendar
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Event options:
- Free - Use for notices or TODOs so you're aware they're happening but it's not occupying your time. E.g. "Thesis submission due next week"
- Busy - You are working on something during this time
- Out of Office - You are on vacation or not available for work
- Working Elsewhere - You are working remotely/not on campus
- Invite CRE: Work Calendars calendar
- Demonstrate how these appear to others
- Schedule time out for yourself when you need to focus
- Schedule time after meetings to reconcile notes/perform post-meeting tasks
- Just because someone is "free" doesn't mean they're not working
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Repeating events
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End after
- Certain days of the week
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- Time Zones
- How to show multiple time zones on your calendar (e.g. EDT + PDT)
- Change notification settings
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- Meetings
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How to open someone else's calendar
- O365 can't view on-prem
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How to open a resource calendar
- How to schedule a meeting
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Show response options
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Show reminder options
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Show time options + drag and drop in calendar
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- Scheduling Assistant
- Conference Room / Resource Booking
- Mention bug in Android Mobile
- Notifications - these propagate to others
- Response Tracking
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- Permissions
- Show Calendar Permissions
- Explain default permissions
- Sharing greater details with people
- Free/Busy
- Limited Details
- Full Details
- Delegation
- Delegation including private events
- Marking events as private
- How to create an event in someone else's calendar (as a delegate or for a resource calendar)
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General Interface Tips
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Open calendar in a new window
- Dual displays
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Scheduling via polling (there’s a better way to do this in Outlook 365)
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Send Later Feature (Mac/Win/Web)
- Drag and drop meetings to change time
- Control + drag or right-click + drag to copy a meeting
- Cmd + drag on Mac
- Move meeting to another calendar
- Win: File > Move To
- Copying events using Agenda View
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Integration
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How to publish your calendar to the web / other platforms
- Gmail, Synology, etc...
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Zoom Scheduling Plugin
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See links on Calendars (Users Guide)
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- Calendly Integration
- Mention how this pulls from "free/busy" availability
- Importation of external calendars via .ics feed
- Master Calendar
- Google Calendars
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- Preferences
- Mark mail as read
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Change the default reply option to reply-all
- Sounds
- Notifications
- Autocorrect
- Signatures
- Customizing the Ribbon
- Miscellaneous
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Using Outlook.com to check email on the go
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- Mobile-specific Training
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Demonstrate time picker options (drag and drop vs wheel)
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How to make outlook calendars accessible to the Android OS.
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