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Section


PIs submit proposals via the full proposal submission interface during the full proposal submission phase of two-phase calls, or during submission for single-phase calls involving only the full proposal interface.

For a PI to begin a full proposal, their pre-proposal must be Approved for Full Proposal submission via FMP.

During full proposal submission, PIs submit proposals via the full proposal submission interface, and eSG Administrators manage the full proposal submission process via the RFP FMP interface or the Administrative Review web interface or the . The RFP FMP interface . The Administrative Review interface is only for retrieving managing the information, while the RFP FMP Administrative Review interface is only for managing the retrieving information.
 

Approving Pre-Proposals for Full Proposal Submission

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A pre-proposal may be noted as encouraged or discouraged for full submission via the Recommendation for Full Submit field.  For a PI to actually begin a full proposal after having submitted a pre-proposal, their pre-proposal must be Approved for Full Proposal submission via FMP.

To allow a PI to submit a full proposal, go to the pre-proposal in FMP and toggle switch 'Approved for FP?' to Yes. This will cause the pre- proposal's Control Panel status to switch to an active link labeled 'Start Full Proposal', and allow them to begin . Clicking this link will create a full proposal record, including all related information from the pre-proposal phase (if applicable).


Online Instructions for PIs - Full Proposal Submission

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Refer

to

the {link-window:http://seagrant.mit.edu/RFP/proposals/index_fp_popup.php?call_id\\=3|width=1000px|height=850px} full proposal submission instructions{link-window} used by PIs during a 2011 MITSG RFP. While instructions sets vary among calls and eSG programs, the core features of the full proposal submission system are essentially the same, and are described fully in these instructions.  The instructions linked-to here will update as the full proposal submission interface changes.

...

the  used by PIs during a 2014 MITSG RFP.


RFP FMP

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Layout Descriptions

During full proposal submission, you'll primarily use the Full Proposals, Investigators, and Budgets FMP layouts, as follows :

Full Proposals

  • View Project Summary (90-2) information, Budget information, Investigator list, Current and Pending Support, and uploaded Files
  • Under the 90-2 tab, click 'Preview 90-2' to see what the 90-2 will look like for a particular proposal. You can also preview the proposal's Overall 90-4 via the Budgets tab. The 90-2 budget list and Overall 90-4 are programmed to incorporate only budget records reflective of the current omnibus cycle (see General Information - RFP, "Current Omnibus Cycle").
  • The 'Real Start Date' field is useful for proposals that were funded many years before, but are submitted in the Omnibus more than once.
  • Email Lead PIs via the Investigators tab (see General Information - RFP, "Email Tool" ).

Investigators

  • This table lists all individuals added via registration or at the 'Investigators' step in proposal submission, and includes detailed contact information, CV / resume, and a list of any other proposals in which they've participated. CV / resumes may be added, updated, and deleted here as well.
  • Investigators who registered as PIs automatically have a password; passwords may be applied to other investigators by using the blue [+] button to generate one for each.
  • Access Status is not currently in use. Send Email tool needs to be added to this interface.

Budgets

Please refer to Budget Worksheets and 90-4s for guidance in using eSG's budget worksheet system.


Administrative Review Interface

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Interface

URL:  *{link-window:https://seagrant.mit.edu/RFP/proposals/rev_admin_login.php|width=1000px|height=850px}Administrative Review Web Interface{link-window} To access this interface, a user needs to be added as a reviewer via FMP, and assigned the reviewer role of _Admin_ or _Sub-Admin_. Sub-Admins are prohibited from viewing reviews and rebuttals. The following fields must be populated when adding the reviewer: last name, first name, email, and password. For a description of roles, see [Pre-Proposal Review|manuals:Pre-Proposal Review]: Setting-up Reviewers... ---- *Call* select: to view proposals for all active calls or only one active call. *Phase* select: to view either pre-proposals or full proposals for the chosen call domain. ---- +Full Proposal Information+ \\ *Call*: A proposal's parent call. *Proposal ID*: This ID is a concatenation of the PI's last name and a random four-digit number. This ID accompanies the proposal throughout the proposal process and through its lifespan as a funded project. Files and folders generated in the eSG system that relate solely to this proposal/project use this ID as their naming scheme. _Click to open printer-friendly pop-up window of_ *{_}proposal summary{_}{*}_._ *PI*: Proposal's primary investigator (PI). *Title*: Proposal title. _Click to open printer-friendly pop-up window of_ *{_}proposal summary{_}{*}_._ *Download*: Compiled full proposals uploaded by the eSG Administrator via FMP appear here. The submit date in this column is the timestamp for the last time the PI clicked the 'Submit Proposal' button in the full proposal submission interface. *Reviews:* * _View Peer Reviews / Rebuttals_ : Opens printer-friendly pop-up window of all peer reviews and rebuttals for this full proposal. * _peer reviews submitted_ : ratio of submitted peer reviews to peer reviewers assigned to this full proposal * _View Panel Comments_ : Opens printer-friendly pop-up window of all panel reviews for this full proposal.

RFP FMP - Full Proposal Submission

PIs add budget worksheets to their proposals, and data from these worksheets are dynamically compiled in FMP to create 90-4 forms. The Budgets section of RFP FMP offers 90-4s for browsing by default, but worksheets driving each 90-4 are accessible at top-right. Budget justification (optional in the pre-proposal phase) is editable via the 'Edit' button below the 90-4. New budget worksheets may be added in FMP, but may only be edited via the proposal submission interfaces. \[ see [Budget Management in FMP] \]

URL:  

To access this interface, a user needs to be added as a reviewer via FMP, and assigned the reviewer role of Admin or Sub-Admin. Sub-Admins are prohibited from viewing reviews and rebuttals. The following fields must be populated when adding the reviewer: last name, first name, email, and password (use blue [+] button to generate). For a description of roles, see Pre-Proposal Review: Setting-up Reviewers...

Only full proposals whose "Accepted for Peer Review?" field is set to 'Yes' will appear in this interface.
 


Call select: to view proposals for all active calls, or a single call that may be active or inactive.

Phase select: to view either pre-proposals/applications or full proposals for the chosen domain of call(s).
 

Full Proposal Information


Call: The parent call.

Proposal ID: This ID is a database-friendly concatenation of the PI's last name and a random four-digit number. This ID accompanies the proposal throughout the proposal process and through its lifespan as a funded project. Files and folders generated in the eSG system that relate solely to this proposal/project use this ID in their naming scheme. Click to open printer-friendly pop-up window of proposal summary.

PI: Proposal's primary investigator (PI).

Title: Proposal title. Click to open printer-friendly pop-up window of proposal summary.

Download: Compiled full proposals uploaded by the eSG Administrator via FMP appear here. The submit date in this column is the timestamp for the last time the PI clicked the 'Submit Proposal' button in the full proposal submission interface.

Reviews:

  • View Peer Reviews / Rebuttals : Opens printer-friendly pop-up window of all peer reviews and rebuttals for this full proposal.
  • Rebuttal Supporting Documents : Opens PDF submitted by PI in support of rebuttal (optional)
  • peer reviews submitted : ratio of submitted peer reviews to peer reviewers assigned to this full proposal
  • View Panel Comments : Opens printer-friendly pop-up window of all panel reviews for this full proposal.
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Layout Descriptions

Full Proposals
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    Email Lead PIs \[ see [manuals:General FMP Information] - Email Tool \]
  • Manage a proposal's investigator list, including add/edit/delete
  • View budget (90-4) information for a proposal, including edit/delete. New budget worksheets must only be added to a proposal via the proposal submission interfaces.
  • View uploaded proposal files, including the proposal narrative, project time schedule, subcontract materials, and support letters
  • View Current and Pending Support information, including add/edit/delete
  • Delete full proposal, using the 'Delete Proposal' button. This deletes all data and files related exclusively to this proposal. Investigators are un-related from this proposal, but not deleted from the system entirely.
  • Click 'Preview 90-2' to see what the 90-2 will look like for a particular proposal. The 90-2 FY list is programmed to show FYs reflective of the current Omnibus cycle, which changes on Feb 1.
  • The 'Real Start Date' field is useful for proposals that were funded many years before, but are submitted in the Omnibus more than once.

Investigators

  • This table includes investigators added either via registration or at the Investigators proposal submission step, including detailed contact information and a CV / resume. CV / resumes may be added, updated, and deleted here as well.
  • Investigators who registered as PIs automatically have a password; passwords may be applied to other investigators by simply typing one in to the box.
  • Access Type doesn't do anything at this time. Send Email tool needs to be added to this interface.

Budgets

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