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Requests must be sent to the Finance Team
via email and need to include the following
information:

• Vendor
• Purchase Order Amount
• Business Justification
•  Selection of Source Form (PDF) 
  • If the purchase is over $10K, at least one
    competitive bid is REQUIRED
    
    

If this is a Consulting request the following
information is also required:

• Consultant Name
• Hourly Rate
• Engagement Period
• Onsite or Offsite
• Statement of Work (Consultants ONLY)
• Selection of Source Form (MS Word)
• Selection of Source EXAMPLE
  FINANCE TEAM ONLY:
  Finance Internal Expense Form ($100k_Consult)If this is a new NEW VENDOR then a W9 form is
  required as well as the following form, which
  should be completed by the vendor:
  MIT Vendor Registration Form

Request for Payment

• Online Request for Payment
• Request for Payment (MS Excel) (http://)

IS&T Policies 

• Computer Purchases
• Expense Reimbursement
• Food and Beverage
• Mobile Devices/Plans
• Travel
• Procurement Card
  Software Development and Time Allocation Processes:
  
• Project Cost Template Instructions and SW Dev Budget Approval Process
• IS&T Monthly and Quarterly Time Allocation Process         
  Other
• Requisition Submission Guidelines (FINANCE TEAM ONLY)

Additional Required forms for hiring
Independent Contractor(See Below)

• Resume
• Independent Contractor Form
• Independent Contractor Instructions

HR/Payroll Resources

• ePaystubs
• SAPweb Self Service

IS&T Cost Object and GL Lists

• Commonly Used Cost Accounts (General Ledger Accounts)

Request for Proposal

• Sample RFP (Request for Proposal)

Travel Booking & Expense Reporting System

• Concur System
• Travel Resources
• Travel Card Application

MIT Procurement Card

• MIT Procard Application
  
  

• Computer Purchases
• Expense Reimbursement
• Food and Beverage
• Mobile Policy FAQs
• Travel
• Procurement Card         

Daptiv Resources

• Daptiv Request - New User Form
• Daptiv User Manual

Prior to all Business Case submission to Head the VP of IS&T and
External Sponsorship Committees (ASPCC, SSSC, ITGC, Etc.):
1.

IS&T Project Cost Template must be completed
and submitted to your:
Associate Directorate Financial Business Consultant. 
 
Note: The FY’12 Project Cost Template is no longer valid as the rates have
changed for FY’13.  Please contact Amber Fearon (afearon@mit.edu) for a
copy of the FY’13 Project Cost Template.
             Director Area Senior Financial Analyst

•  FY15 Project Cost Template
   
• Instructions: IS&T Project Cost Template Instructions and SW Dev Budget Approval Process

IS&T Project Cost Template must include:

• List of Resources (Internal & External)
• Estimated Hours on Project for each Resource
• Estimated Other Costs (Hardware, Software,Etc.)
• Estimated Ongoing Support
  

• Project Name using Standard Naming Convention (see above)       
• Brief Description of Project (2-3 sentences)
• Project Time Frame
• Sponsor Approved Budget
• Funding Source (Software Development or GIB)

Software Development and Time Allocation Processes:

IS&T Monthly and Quarterly Time Allocation Process

Link to:  

2. Project set-up in Daptiv is required for all approved projects.
Instructions on setting up projects in Daptiv can be found
in the Daptiv User Manual . If a new user needs to be set
up in Daptiv use the New User Form .

Link to: IS&T SW Dev Time Allocation Reports
Time Allocation Calendar:
Time Allocation Calendar FY'11 - F'12
Step 3:  Team Leads working with Project Managers with
notify FBC’s of any additional changes to staff/consulting time
allocations
Step 4:  Finance Team will produce final monthly reports
and post on the IS&T Finance wiki, making them available to
Team Leads, manager, Project managers and Associate Directors --
Step 5:  Finance will submit to HR, quarterly adjustments to
salary charges based on these allocation reports --
ALL PROJECT FINANCIALS:

Associate Director Area

Senior Financial Business ConsultantAnalyst

Financial Assistant

Emerging Solutions

Paul Dawson
 ptdawson@mit

Administrative Systems

Amber Fearon
afearon@mit.edu

Corinne Hamilton
cbutler@mit.edu

Education Systems

Amber Fearon
afearon@mit.edu

Corinne Hamilton
cbutler@mit.edu

N/A

Enabling Services

Mark Jones
 mmjones@mit

Data Management

Anne Denna
abdenna@mit.edu

Sean Nicholson
 s_nichol@mit.edu

Customer Support

Anne Denna
abdenna@mitRebecca Maitland
 maitland@mit.edu

Sean Nicholson
s_nichol@mit.edu

Planning & Administration

Systems Engineering

Rosalind James
 rijames@mit.edu

Andrea Sullivan
aquinn@mit.edu

N/A

VP of IS&T

Paul Dawson
 ptdawson@mit.edu

N/A

Operations & Infrastructure

Mark Jones
mmjones@mit.edu

Eileen Kenney
eileenk@mit.edu

Telephone and Network Service Center

Mark Jones
 mmjones@mit.edu Paul Dawson
ptdawson@mit