Role | Members | Primary Responsibilities | Communication |
|---|
SponsorSponsors | John Charles, VP IS&T, MIT Anthony Sharon, Deputy Executive Vice President EVPT, MIT Lorraine Goffe-Rush, VP HR, MIT Glen Shor, VP Finance, MIT Marianne Heer, Sr. VP SAP America Bart Dahlstrom, Director, IS&T Admin Systems | - Provide overall direction, goals & funding
- Approve charter, scope, milestones, budget
- Remove obstacles
| - Monthly written status report
- Invitation to attend steering committee each month
|
Steering Committee | - Bart Dahlstrom (Director, IS&T Admin Systems)
- Bill VanSchalkwyk (Managing Director, EHS Programs)
- Kathleen Flynn (HR Manager of Operations)
- Lisa St. Croix (Business Systems Manager, Department of Facilities)
- Scott Ball (VPF, Business Systems Manager, Financial Systems and Data)
| Please refer to the SAPbiz Project Kick off document for the list while this page is under construction. | - Provide oversight, schedule resources
- Define roles & responsibilities
- Set standards, guidelines, processes, metrics
- Remove obstacles, resolve issues
- Approve go/no go decision
| - Monthly steering committee meetings - October - January
- September - 9/15/2014TBD
- October - TBD
- November - TBD
- December Go/No Go decision
- 1/2015 2016 (TBD) Post project review
|
Project ManagerFrank Quern | Siobhan Cunningham, MIT Pat Casey, SAP | - Complete project on time, on budget
- Manage overall project: plan, track progress, resolve issues, escalate when necessary, ...
- Communicate: with project team, sponsors, steering committee, stakeholders, broader community
- Ensure appropriate business and IS&T resources are assigned to project tasks
- Coordinate work among project teams, data warehouse, OIS, IS&T help desk, ...
| |
Transport CoordinatorJohn Tuttle | Eping (Lucia) Wei | - Define process, lists, tracking procedures
- Plan and track effort to move pending transports to production before freeze
- Manage any critical transports during freeze to ensure they are included in upgrade
- Manage all transports related to support pack project
| |
Core Team: Technical Leads | - Basis/security - Ron Parker
- Basis/authorizations - George Petrowsky
- ABAP, ITS - Wai-Ming Li
- Web - Kevin Mullins
- DW - Scott Thorne
| R3 Administration Team | - Prepare environments
- Apply support packs related to support pack project * Execute SF3 modification testing; Resolve & retest issues
- Unit test (joint with functional team)
- Analyze & resolve issues
- Execute cut-over activities
- Coordinate work of basis team and developersWeekly core team meeting - Monday 1:00pm W92-Downtown Crossing starting
| - Daily Scrum PO Meetings
- Kick off meeting 9/15TBD
- sap-upgrade-core@mit.edu
- project wiki
|
Core Team: Functional Leads | - HRP (HR/Payroll) Testing Coordinator - Mary DonovanPO - Frank Quern
- Benefits
- Compensation
- Human Resources (Service Center)
- Payroll
- Pension Payroll
- Enterprise Learning
- FLE (AP/EHS/FI/PO) Testing Coordinator - Lee CollierPO - Bob Casey
- AP
- EHS
- Travel
- Procurement (xECAT3)
- Facilities
- FAR
- Parking
- ECAT3
- SMART (Singapore)
Functional Team leadsFrank Quern (HRP) - Atlas PO - Kevin Lyons
- System Architect
- Siobhan Cunnigham (FLE)
- Assistant Project Manager - Desiree Roberts
| - Unit testing (joint with technical team, track and report process)
- System integration testing (define scope, update & execute scripts, track and report progress)
- User acceptance testing (assist if needed)
- Serve as primary liaison with business owners
- Analyze & resolve issues
- Execute cutover activities
- Coordinate work of business analysis and business owners
- Weekly core team meeting - Monday 1:00pm W92-Downtown Crossing starting 9/22
- Kick off meeting 9/15 1:00pm
- sap-upgrade-core@mit.edu
- project wiki
Core Team: Debra Wiley
- Define & communicate process & templates to manage test cases
- Set standards for quality assurance process
- Oversee QA work on the project
| - Weekly core team meeting - Monday 1:00pm W92-Downtown CrossingDaily Scrum PO Meetings
- Kick off meeting 9/15TBD
- sap-upgrade-core@mit.edu
- project wiki
|
Extended Team | - ist-sap@mit.edu
- which includes all IS&T staff supporting SAP
- Conact Frank Quern , Kevin Lyons or Bart Dahlstrom or Bob Casey if you are not on the list and think you should be
| - Perform tasks as directed by core team leads
| - Kick off meeting in September, before SAPbiz kickoff
- ist-sap@mit.edu
- project wiki
|
Business Owners | - FAR, JV - Clarel AuGuste, Stephen Hoover
- HR/Payroll - Leslie Wright
- HR/Benefits - Michael Peretti, Diane Johnston
- Facilities - Lisa St. Croix
- Stockroom - Tammy Doyle
- EHS - Laurie Veal, Joe Macleod
- Spons. Billing - Timothy J Vacha, Dale C Twomey
- Gen AR - Donna Cairns
- Cashiers - Cheryl Whelan
- Property: Kevin J Milligan, Jo-Anne M Chute
- Fund Centers: Peggie McGrath
- IST Telecom: Allan Wallace
- Tech Review: Jim Coyle
- AP - John Larkin, Cathy Cherico
- Procurement - Sara Malconian (Scott Ball and Cindy Vye, BA)
- eCAT - Sara Malconian (Scott Ball and Cindy Vye, BA)
- Travel - Kathy McGrath (Cindy Vye, BA)
- SMART - Jay DellaPorta, John D Larkin, Elza Bilong, Sara Malconian, Long Tran
- OSP - Steve Dowdy
- OBO - Rob Slauzis
- Pcard - Kathy McGrath, Kim Harmon
- EL - Jane White, Melissa Kavlakli
| - Perform user acceptance testing (define scope, update & execute scripts, retest as needed)
- Report issues via RT
- Train end users if any changes are discovered (none anticipated)
- Sign-off that updated system is accepted for your business area and support packs can move to production
- Perform any business cut-over activities
- Validate production system (define criteria, validate system)
| - Kick off meeting @ SAPbiz meeting
- Every other week at SAPBiz or as required
- Meeting minutes and updates available on this wiki
- project wiki
- Weekly HRP Test planning meetings
|