Three reasons why personal productivity/following up/getting things can be difficult
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notes from a talk by Robert Sutton
Key points
- Decisions on their own are useless for changing the world. To make a difference you must take action
- Too often, organizations pay, and reward, people for saying smart things, rather than actually doing smart things.
- It's easier – and much faster – to verbalize decisions and analyze issues than to implement pretty much anything. Hence the smart talk trap: talking instead of doing.
- Simplicity in words and actions are very important in business.
Ideas for Action
- If you think your company is suffering from the 'smart talk trap' you should encourage better communication so that people in the organization actually understand their role. Establishing quarterly reviews of individuals' job descriptions can facilitate this. Ask staff to write their interpretation of their 'job spec' and discuss it with team leaders - this is also an opportunity to set objectives and ensure focus for the next three months.
- Place a team leader in charge of monitoring the time horizon between making a decision and completing the resulting action over a period of three to six months. Analyze the data and findings with senior colleagues and establish a goal of reducing this time horizon over the following three to six months. This will inevitably slip with time, so there should be continual monitoring.
- Initiate a 'no jargon' rule in meetings and communications throughout your organization. Reprimand people when they are over-relying on jargon and encourage a more simplistic communication: tell people to 'get straight to the point' and avoid over-complication.
- Ensure decisions are followed up by asking staff to take it in turns to take minutes in meetings and circulate to everyone with action points and deadlines. Always address what should have been done and by who at the next meeting.
- Don't put people in charge who do not understand the company and know nothing about how it works, but instead support your staff and business by rewarding local knowledge.
Questions to Ask
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: Even the best managers sometimes forget that to inspire action, they need to do more than simply spout platitudes.
2. The Knowing-Doing Gap: Hollow talk, debilitating fear, destructive internal competition, poorly designed and complex measurement systems and mindless reliance on precedent can stop effective action in its tracks.
3. Attention Deficit Trait: Omnipresent modern technology (blackberries, iPods, laptops, IMs, popups...) overloads our "brain circuitry".