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Prior to all Business Case submission to Head the VP of IS&T and
External Sponsorship Committees (ASPCC, SSSC, ITGC, Etc.):
1.

IS&T Project Cost Template must be completed
and submitted to your:
Associate Directorate Financial Business Consultant. 
Director Area Senior Financial Analyst

•  FY15 FY'14 Project Cost Template
   
• Instructions: IS&T Project Cost Template Instructions and SW Dev Budget Approval Process.
     It is recommended that all Project Managers set up an
     in-person meeting with their FBC to discuss assumptions
     and issues. Guidance on filling out the IS&T Project Cost
     Template can be provided by your Team Lead or your FBC.
  

IS&T Project Cost Template must include:

• List of Resources (Internal & External)
• Estimated Hours on Project for each Resource
• Estimated Other Costs (Hardware, Software,Etc.)
• Estimated Ongoing Support
  

• Project Name using Standard Naming Convention (see above)       
• Brief Description of Project (2-3 sentences)
• Project Time Frame
• Sponsor Approved Budget
• Funding Source (Software Development or GIB)

Software Development and Time Allocation Processes:

IS&T Monthly and Quarterly Time Allocation Process

Link to:   Time Collection Process:
Step 1: FBCs will set up meetings with Team Leads and/or Managers document staff and consultant effort, distribute for approval and receive email approval from Team Lead/ Manager        
Step 2:  Finance will produce and post monthly reports on the IS&T Finance wiki, making them available to Team Leads, Managers, Project Managers and Associate Directors
2. Once the IS&T Project Cost Template is submitted all
assumptions will be reviewed and approved by the area FBC.
3. Once the Project Manager has received FBC's approval,
the Project Manager can submit the template for
Associate Director approval.
4. Once Associate Director approval is recieved, the project
and the costs outlined in the IS&T Project Cost Template
can be submitted to the Head of IS&T for approval and then
to External Sponsorship Committees (ASPCC, SSSC, ITGC, Etc.)
for FINAL APPROVAL. Link to: IS&T SW Dev Time Allocation Reports
Time Allocation Calendar: FY'13 Time Allocation Calendar
Step 3:  Team Leads working with Project Managers with notify FBC’s of any additional changes to staff/consulting time allocations
Step 4:  Finance Team will produce final monthly reports and post on the IS&T Finance wiki, making them available to Team Leads, manager, Project managers and Associate Directors --
Step 5:  Finance will submit to HR, quarterly adjustments to salary charges based on these allocation reports --
ALL PROJECT FINANCIALS:

Associate Director Area

Senior Financial Business ConsultantAnalyst

Financial Assistant

Emerging Solutions

Paul Dawson
 ptdawson@mit

Administrative Systems

Rosalind James
rijames@mit.edu

Corinne Hamilton
cbutler@mit.edu

Education Systems

Rosalind James
rijames@mit.edu

Corinne Hamilton
cbutler@mit.edu

N/A

Enabling Services

Mark Jones
 mmjones@mit.edu

Sean Nicholson
 

Data Management

Anne Denna
abdenna@mit.edu

Sean Nicholson
s_nichol@mit.edu

Customer Support

Anne Denna
abdenna@mit.edu

Sean Nicholson
s_nichol@mit.edu

Rebecca Maitland
 maitland@mit.edu

Planning & Administration Systems Engineering

Rosalind James
 rijames@mit.edu

Andrea Sullivan
aquinn@mit.edu

N/A

VP of IS&T

Paul Dawson
 ptdawson@mit.edu

N/A

Operations & Infrastructure

Mark Jones
mmjones@mit.edu

Eileen Kenney
eileenk@mit.edu

Telephone and Network Service Center

Mark Jones
 mmjones@mit.edu Paul Dawson
ptdawson@mit