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Purchase/ Consultant Hires

Employee Resources

IS&T Policies

Requests must be sent to the Finance Team
via email and need to include the following
information:

Vendor
Purchase Order Amount
Business Justification
Selection of Source Form (PDF)
- If the purchase is over $10K, at least one
  competitive bid is REQUIRED

If this is a Consulting request the following
information is also required:

Consultant Name
Hourly Rate
Engagement Period
Onsite or Offsite
Statement of Work (Consultants ONLY) ONLY Independent Contractors - Additional forms
Resume
Independent Contractor
Independent Contractor Instructions
If this is a new NEW VENDOR then a W9 form is
required as well as the following form, which
should be completed by the vendor:
MIT Vendor Registration Form

Request for Payment

HR/Payroll Resources

Travel Booking & Expense Reporting System

MIT Procurement Card

Project Request (Pre-Business Case Submission)

Ongoing Project Forecasting

Prior to all Business Case submission to Head the VP of IS&T and
External Sponsorship Committees (ASPCC, SSSC, ITGC, Etc.):

IS&T Project Cost Template must be completed
and submitted to your:
Associate Directorate Financial Business Consultant
Director Area Senior Financial Analyst

Software Development and Time Allocation Processes:

IS&T Monthly and Quarterly Time Allocation Process

Link to: IS&T SW Dev Time Allocation Reports
Time Allocation Calendar: FY'13 Time Allocation Calendar
ALL PROJECT FINANCIALS:

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IS&T Finance

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IS&T Finance Contacts:

awall@mit
Paul Dawson
ptdawson@mit.edu

Associate Director Area	Senior Financial Business ConsultantAnalyst	Financial Assistant
Emerging Solutions	Paul Dawson ptdawson@mit	Administrative Systems	Rosalind James rijames@mit.edu	Corinne Hamilton cbutler@mit.edu Andrea Sullivan aquinn@mit.edu
Education Systems	Rosalind James rijames@mit.edu	Corinne Hamilton cbutler@mit.edu Andrea Sullivan aquinn@mit.edu
Data Management	Rosalind James rijames@mit.edu	Andrea Sullivan aquinn@mit.edu Corinne Hamilton cbutler@mit.edu
N/A
Enabling Services	Mark Jones	Customer Support	Mark Jones mmjones@mit.edu	Sean Nicholson s_nichol@mit.edu Rebecca Maitland maitland@mit.edu
Planning & Administration Systems Engineering	Rosalind James rijames@mit.edu	Andrea Sullivan aquinn@mit.edu Corinne Hamilton cbutler@mit.edu	N/A
VP of IS&T	Paul Dawson ptdawson@mit.edu	N/A	Operations & Infrastructure	Mark Jones mmjones@mit.edu	Eileen Kenney eileenk@mit.edu
Telephone and Network Service Center	Mark Jones mmjones@mit.edu Paul Dawson ptdawson@mit	Sean Nicholson s_nichol@mit.edu Administration
Manager of Finance	Allen Wallace	allwall@mit.edu		N/A

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