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- Email class with helpful information (see sample email below)
- links to useful mailing lists (tech-squares-discuss, tech-squares-rounds, tech-squares-social) and Discord (invite link at the bottom of Passwords)
- link to safer dances policy (http://www.mit.edu/~tech-squares/govdocs/safer-dances.html – required per http://www.mit.edu/~tech-squares/govdocs/safer-dances-procedures.html) and names/emails of current coordinators
- survey about their experience in the class (optional, but helpful) (survey used in 2015)
- Add class graduates to tech-squares
- Add the graduates to the grad list page of the wiki
- Add the hack tips to the hack tip history page of the wiki
- Send a message in the #announce channel of the Discord server with the names of the graduates
- Get the class graduates added to the club roster (see below)
- Clear the class list
- Make notes on your experience/ what to do differently next time
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- "First Name"
- "Last Name"
- "MIT affiliation?": Match the slugs used in SquaresDB – "none", "undergrad", "grad", "alum", "staff", "community" (eg, spouse of a grad student or of staff). Can be looked up in the MIT Directory (student year is a number for undergrads and 'G' for grad students).
- "Email"
- "Grad year": expected or actual MIT graduation year, if available
- "PE": whether they took the PE class this semester, "TRUE" or "FALSE"
Export the spreadsheet as a CSV file.
Log in to SquaresDB (choose the login dropdown at the top right, and choose either "MIT" or "Google"). If you haven't gotten your account set up before, you'll need to get a SquaresDB maintainer to give you permissions (if you're not sure, visit the import page – if it asks you to log in again, you need account permissions). Once you're logged in, go to the class import page (if this prompts you to log in, you will probably not be redirected back to the import page , filling – follow the link again, or choose "Classes" from the navbar, and then follow the "import a new class" link).
To fill out the form as:
- Label: <semester> <year> – for example, Spring 2022
- Start date: first night of class, in YYYY-MM-DD format
- End date: graduation, in YYYY-MM-DD format
- Coordinator: the class coordinator – if there are multiple, pick one
- Student csv: upload the CSV file you exported before
If you have issues, contact a SquaresDB maintainer.
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