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The purpose of this calendar is to provide, in one place, where all staff are located on a particular daygiven day (e.g. remote, in-office, or on vacation).

Who should input their availability?

Currently, we ask the following employees to keep this calendar updated with their availability:

• CRE Staff
• Student Workers (CRE IT Assistant, Alumni Relations Assistants)
• Siqi/Kairos

Researchers/post-docs/faculty do not need to update their availability in this calendar at this time.

Viewing the Calendar

• Visit https://crestaff.mit.edu/calendars/cre-work-schedules; or
• Open the CRE: Work Schedules calendar in Outlook. See How to View and Book Outlook/Exchange Calendars

Usage

Follow these steps to record your physical presence in the office.

1. In your personal calendar, create a new meeting
2. In the subject line, note whether you are remote/not working/on vacation using the reference table "Quick Reference" table in this article below.
   
   1. For example, put R-Casey if your name is Casey and you are remote for the day.
3. Set the hours you are remote or tick the All Day box.
   1. If you modify the All Day checkbox, the value in the Show As drop-down field may change.
4. Set any recurring options
5. Set the "Show As" option in Outlook to the appropriate setting based on the reference table below.
6. Add cre-work-schedules-res@mit.edu as a required resource
7. Send the invitation
   1. You will get an email confirmation; you can ignore any conflicts

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Quick Reference

Use the following designations for your physical presence:

It is ultimately up to your supervisor how you wish to schedule your time in the Work Schedules calendar.

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