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Detailed Cutover Plan (DRAFT VERSION)

 2011 Support_Pack_Cutover_Plan.docx

Cutover Plan Progress - Work in progress - tasks and dates NOT finalized.

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Go-live weekend 12/2-12/5.


/No-Go decision.| |F|M|F|1319222748441| |donovan@mit.edu|*Thursday, 12/1/2011, 9 AM* Email Steering Committee Go/No-go decision.| |F|M|F|1319222941825| |donovan@mit.edu|*Thursday, 12/1/2011, 2-3 PM* Final review - RT issues, transport list, web components.| |F|M|F|1319223014696| |donovan@mit.edu|*Thursday, 12/1/2011, By 4 PM* Schedule Pre & Post Trail balance reports.| |F|M|F|1319223055588| |donovan@mit.edu|*Thursday, 12/1/2011, By 4 PM* R3-Admin email nessage about system down time.| |F|M|F|1319223115685| |donovan@mit.edu|*Thursday, 12/1/2011, By 4 PM* Final copy of Production Update Schedule published and emailed.| |F|M|F|1319223207714| |donovan@mit.edu|*Friday, 12/2/2011, By 12 PM (Noon)* Facility Supervisors print out work lists as back up for Monday morning.| |F|M|F|1319223270013| |donovan@mit.edu|*Friday, 12/2/2011, By 12 PM (Noon)* Reschedule (shift) DW batch jobs to Sunday night.| |F|M|F|1319223309453| |donovan@mit.edu|*Friday, 12/2/2011, By 4:30 PM* Suspend weekend MITSIS Grad Appointment feed.| |F|M|F|1319223580105| |donovan@mit.edu|*Friday, 12/2/2011, By 5:00 PM* Workflow and JV Validation Reports.| |F|M|F|1319223616512| |donovan@mit.edu|*Friday, 12/2/2011, 4:35 PM* Stop EDI Production Jobs.| |F|M|F|1319223669901| |donovan@mit.edu|*Friday, 12/2/2011, 5 PM* Shut down EDI application server.| |F|M|F|1319223710646| |donovan@mit.edu|*Friday, 12/2/2011, 5 PM* Voice message update when system goes down.| |F|M|F|1319223793064| |donovan@mit.edu|*Friday, 12/2/2011, 5 PM* System Downtime Message (3 Down)| |F|M|F|1319223847388| |donovan@mit.edu|*Friday, 12/2/2011, 5 PM* Bring down application servers. Production Environment becomes unavailable.| |F|M|F|1319223885200| |donovan@mit.edu|*Friday, 12/2/2011, 5 PM* Disable Gateways.| |F|M|F|1319223920100| |donovan@mit.edu|*Friday, 12/2/2011, 5 PM* Suspend Drop-box processing.| |F|M|F|1319223968742| |donovan@mit.edu|*Friday, 12/2/2011, 5-7 PM* Validation Reports (Trial Balance) executed in SAP.| |F|M|F|1319224072443| |donovan@mit.edu|*Friday, 12/2/2011, 5-7 PM* Limited activity in PS1.|
Panel

Cut-over Plan Detail

Cut-over Plan Check List

Tasklist
Support Pack Application and ProcessesSupport Pack Application and Processes
width80%

||Completed||Priority||Locked||CreatedDate||CompletedDate||Assignee||Name||
|F|M|F|1319225412229|          |donovan@mit.edu|*Friday, 12/2/2011, 7-10 PM*  Backup PS1.|
|F|M|F|1319225511778|          |donovan@mit.edu|*Friday, 12/2/2011 - Saturday, 12/3/2011, 10 PM - 12 PM (Noon)*  SAP ERP: Execute support pack application.|
|F|M|F|1319225582130|          |donovan@mit.edu|*Saturday, 12/3/2011, 1-5 PM*  Backup System.|
|F|M|F|1319225613975|          |donovan@mit.edu|*Saturday, 12/3/2011, By 3 PM*  Upgraded GuiXT scripts moved to Facilities Production Server.|
|F|M|F|1319225644733|          |donovan@mit.edu|*Saturday, 12/3/2011, 4 PM*  _Conference Call Check-in - use webex line_.|
|F|M|F|1319225673088|          |donovan@mit.edu|*Saturday, 12/3/2011, 5-10 PM*  Execute Oracle DB Upgrade.|
|F|M|F|1319225713182|          |donovan@mit.edu|*Saturday, 12/3/2011 - Sunday, 12/4/2011, 10 PM - 2 AM*  Backup System.|
|F|M|F|1319225765763|          |donovan@mit.edu|*Saturday, 12/3/2011 - Sunday,12/4/2011, 10 PM - 8 AM*  Generate DB Statistics; Complete ABAP loads.|
|F|M|F|1319225832017|          |donovan@mit.edu|*Sunday, 12/4/2011, 3-5 AM*  Transports Application.|
Tasklist
Post Upgrade Schedule and ProcessesPost Upgrade Schedule and Processes
width80%
||Completed||Priority||Locked||CreatedDate||CompletedDate||Assignee||Name|| |F|M|F|1319224799246| |donovan@mit.edu|*Sunday, 12/4/2011, 8 AM* Validation reports executed (trial balance reports).| |F|M|F|1319224847250| |donovan@mit.edu|*Sunday, 12/4/2011, 10 AM* Unlock web-services ids in Production.| |F|M|F|1321631357748| |donovan@mit.edu|*Sunday, 12/4/2011, By 11 AM* Enable Gateways (SAPWeb/ESS)| |F|M|F|1321631478081| |donovan@mit.edu|*Sunday, 12/4/2011, By 11 AM* EDI Step 1: Update SAP EDI Version number| |F|M|F|1319224915007| |donovan@mit.edu|*Sunday, 12/4/2011, By 11 AM* EDI Step 2: Turn on the EDI 'gourmet-1' server| |F|M|F|1319224958553| |donovan@mit.edu|*Sunday, 12/4/2011, By 11 AM* EDI Step 3: Schedule EDI job.| |F|M|F|1319225905482| |donovan@mit.edu|*Sunday, 12/4/2011, By 11 AM* Email to ist-sap@mit.edu.| |F|M|F|1319226000923| |donovan@mit.edu|*Sunday, 12/4/2011, 11 AM* R3-Admin Action Log.| |F|M|F|1319226039994| |donovan@mit.edu|*Sunday, 12/4/2011, 12 PM - 2 PM* ADMIN SYS Action log tasks.| |F|M|F|1319226077530| |donovan@mit.edu|*Sunday, 12/4/2011, By 2 PM* Update voice message whether Data Validation is on schedule.| |F|M|F|1319226107914| |donovan@mit.edu|*Sunday, 12/4/2011, By 2 PM* Unlock testers.| |F|M|F|1319226164776| |donovan@mit.edu|*Sunday, 12/4/2011, 2-4 PM* PS1 Data Validations & Transaction processing.| |F|M|F|1319226219506| |donovan@mit.edu|*Sunday, 12/4/2011, By 4 PM* Coordinators for each area should send email to sap-validation-team@mit.edu at the completion of the validation notifying results.| |F|M|F|1319226270713| |donovan@mit.edu|*Sunday, 12/4/2011, 4 PM* _Conference Call Check-in Go/No-Go decision-use webex line_.| |F|M|F|1319226312531| |donovan@mit.edu|*Sunday, 12/4/2011, after conference call* send email notifying results.| |F|M|F|1319226379715| |donovan@mit.edu|*Sunday, 12/4/2011, 8 PM - 12 AM* Data Warehouse Job Validation.| |F|M|F|1319226413580| |donovan@mit.edu|*Sunday, 12/4/2011, 8-10 PM* Unlock users.| |F|M|F|1319226433006| |donovan@mit.edu|*Sunday, 12/4/2011, 10 PM* Enable Dropbox.| |F|M|F|1319226463541| |donovan@mit.edu|*Sunday, 12/4/2011, 10 PM* Eecute ProCard from Bank of America feed.| |F|M|F|1319226494960| |donovan@mit.edu|*Monday, 12/5/2011, 1:30 AM* On line back up of PS1.| |F|M|F|1319226926024| |donovan@mit.edu|*Monday, 12/5/2011, By 6AM* Update 3-down web page & SAPgui message.| |F|M|F|1319226958132| |donovan@mit.edu|*Monday, 12/5/2011, By 6 AM* Remove SAPweb, ESS And EHS messages.| |F|M|F|1319227009224| |donovan@mit.edu|*Monday, 12/5/2011, 6 AM* Email notification to MIT community stating update complete and production available.| |F|M|F|1319227037379| |donovan@mit.edu|*Monday, 12/5/2011, 9 AM* Reinstate weekend MITSIS Grad Appointment feed.|