Squares Setup
Tech Squares Weekly Job
Description
Responsible setup is responsible for bringing all the needed club equipment down from the locker the office and seeing that it is set up.
When
7:30pm or earlier on Tuesdays, or at least 30 minutes before any event begins20--45 minutes before squares start (Squares start at 8pm.)
What you need
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- Knowledge of which room we are dancing in this week
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- Location of
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• An MIT ID prox card with access to the SAO, or someone you can borrow a card from. (You can borrow the one in the briefcase the week before if you remember.)
• Locker key. (You can borrow the one in the briefcase the week before if you remember.)
• Knowledge of whether the club calling equipment is needed (ask Jobs Coordinator or an officer)
Responsibilities
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- the office (W20-423)
- Access to the office -- ask the job coordinator or an officer for the office combo (officers can find it on the Office Access wiki page)
Responsibilities
- The following should be brought down from the
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- office
- briefcase
- snacks
- purell
- cups
- watercooler (Sala only)
- The water cooler needs to be filled. You can fill it
• If the club’s calling equipment is needed, also include: speaker, extension cord reel, cables (power cord and
speaker wires)
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- in the utility closet located inside the handicap bathroom.
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• The gate table should be set up by the door. If the gate person isn't yet ready to do gate, put the briefcase (or at
least the cash box) under the caller's table. Never leave the cash box on the gate table unattended.
• Locker key and card should be returned to the briefcase or given to the next week's setup volunteer.
Notes
• Please ask for help. If you stop by the dance hall before going up up to the lockeroffice, you can often get a volunteer or two to help carry carry things down. Also many of the people who are there early know know how to fill the water cooler. Try to get a volunteer for this.
Other
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info
Here’s Here's what to do if the room not set for dancing when you arrive:
Call 617-253-1500 and ask for the CAC Night Manager. When you reach the reach the night manager, say you are with Tech Squares and mention which room which room we have reserved. Politely explain the problem or what’s missing. We what's missing. For the tables and chairs in Lobdell, you can explain that we asked for them to be cleared in our room reservation. After understanding the situation, the night manager will likely say someone is on his way. Please remember to thank the night manager for the help!
When squares are in the same room, we generally want a stage with one with one 6-foot folding table on it, and it should be set up on one end of the of the hall. If we are not in Lobdell, we also need two other folding tables — folding tables --- one for gate and the other for refreshments (in Lobdell. If we are in Lobdell, we use the existing tables for these those purposes). For the tables and chairs in Lobdell, you can explain that we asked for them to be cleared in our room reservation. After understanding the situation, the night manager will likely say someone is on his way. Please remember to thank the night manager for the help!.
Thanks for helping with this very important job!