Finance Resources
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Purchase/ | Consultants/ New FTE Requests
Travel Reimbursement Resources
| Daptiv Resources
| Request for Payment | Travel Voucher Form
Travel Voucher Form - MacTravel Voucher Form - Windows
Daptiv Resources | $100K+ Purchases/ New Consultant / New FTE
Required Documents
| Travel Advance Form |
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Consultant Hires | Employee Resources | IS&T Policies |
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Requests must be sent to the Finance Team
via email and need to include the following
information: - Vendor
- Purchase Order Amount
- Business Justification
- Selection of Source Form (PDF)
- If the purchase is over $10K, at least one
competitive bid is REQUIRED
If this is a Consulting request the following
information is also required: - Consultant Name
- Hourly Rate
- Engagement Period
- Onsite or Offsite
- Statement of Work (Consultants ONLY)
- If this is a new NEW VENDOR then a W9 form is
required as well as the following form, which
should be completed by the vendor:
MIT Vendor Registration Form
| Request for Payment HR/Payroll Resources Travel Booking & Expense Reporting System MIT Procurement Card | |
IS&T Financial Software Development Project Process
Project Request (Pre-Business Case Submission) | Project Start-up
| Ongoing Project Forecasting Forecasting |
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Prior to all Business Case submissions (internal projects
and external submission to sponsors) an SAIS Project
submission to the VP of IS&T and
External Sponsorship Committees (ASPCC, SSSC, ITGC, Etc.):
IS&T Project Cost Template must be completed
and submitted to
SAIS Finance. All submitted Business Cases must
use the submitted SAIS your:
Director Area Senior Financial Analyst . Once completed send SAIS
to sais-finance@mit.edu. It is recommended that
all Project Managers set up an in-person meeting with
SAIS Finance to discuss assumptions and issues.
| Once the Project Request has been approved by an
External Sponsorship group or IS&T Management
(only for non-sponsored IS&T projects) Project
Manager must :
1. Send email to SAIS Finance with the following
information (sais-finance@mit.edu):
- Project Name (must match Daptiv Name)
- Brief Description of Project (2-3 sentences)
- Project Time Frame
- Approved Budget
- Software Development or GIB funding
| Once a project is approved and required information has
been submitted to SAIS Finance, all further forecasting
and planning is to be done in the SAIS Resource Model.
Monthly Requirements:
Every month the SAIS Resource Model will be updated
with Daptiv actual hours. Project Managers are not
required by SAIS Finance to update their Forecasts on a
Monthly basis.
Quarterly Requirements:
Each Team Lead and Manager will be required to update
all support, enhancement and project time for themselves
and all of their direct reports by the identified due date.
SAIS Project Cost Template must include: - List of Resources (Internal & External)
- Estimated Hours on Project for each Resource
- Estimated Other Costs (Hardware, Software,Etc.)
- Estimated Ongoing Support
| 2. Set up project in Daptiv using SAIS approved
Projects Tasks ONLY:
- Plan
- Design
- Development
- Test
- Implementation
- User Testing
| Due Dates for Updates, Quarterly Forecasting and
Completed Time sheet can be found on the
SAIS Planning Calendar.
Next Due Date for:
Daptiv Actuals Update in Resource Model: 3/30/2010
Timesheets: 4/2/2010 (Final Q3 Update)
Q3 Updated Forecasts: 4/12/2010
Link to Planning Models:SAIS Resource Models
Guidance on filling out the SAIS Project Cost Template can
be provided by your Team Lead or SAIS Finance.
| Instructions on setting up projects in Daptiv can
be found in the Daptiv User Manual.
| Instructions on how to input your forecast into the
Resource Model are available on the Instructions tab
of the model.
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SAIS Finance Contacts:
General Requests: sais-finance@mit.edu
Corinne Hamilton
Financial Assistant
Information Services & Technology
Massachusetts Institute of Technology
Room W92-210
77 Massachusetts Ave.
Cambridge, MA 021394307
Voice: 617-253-5198
Fax: 617-253-9661
Email: cbutler@mit.edu
| Amber Fearon
Senior Financial Business Consultant
Information Services & Technology
Massachusetts Institute of Technology
Room W92-210
77 Massachusetts Avenue
Cambridge, MA 02139-4307
Voice: 617-715-5330
Fax: 617-253-9661
Email: afearon@mit.edu |
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IS&T Finance Contacts: