Page History
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Cutover plan
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||Completed||Priority||Locked||CreatedDate||CompletedDate||Assignee||Name||
|F|M|F|1319039659578| |donovan@mit.edu|Send message to MIT-SAP community about upcoming SAP outage. (message at end of plan)|
|F|M|F| | |fquern@mit.edu|*Wednesday, 11/23/2011 by 9AM (5 minutes)*. Post messages on insideMIT, SAPweb and ESS (Employee Self Service) web sites about upcoming SAP outage|
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||Completed||Priority||Locked||CreatedDate||CompletedDate||Assignee||Name||
|F|M|F| | |donovan@mit.edu|Update Firewall to restrict access to SAP gateway;send confirmation to R3-Admin when complete, cc fquern@mit.edu|
Go-live weekend 12/2-12/5.
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Cut-over Plan DetailCut-over Plan Check List |
test1 | test 2 | 53wt |
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Date
Time
Action / Task
Person(s)
Responsible
Status
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Pre-Update Schedule and Processes
...
Thursday
12/2/10
...
√ By 9 AM
(5 Minutes)
...
Web-Tech
(JAD)
...
...
Thursday
12/2/10
...
√ 12 PM
...
Send message to MIT-SAP community about upcoming SAP outage.
(message at end of this document)
...
Project Manager
(Frank Quern)
...
...
Thursday 12/2/10
...
√ 12 PM
...
Post message on SAPgui indicating upcoming SAP outage
...
R3-Admin
(R. Parker)
...
...
Friday
12/3/10
...
√ 11:00 AM
...
Cutover weekend planning meeting at SAPBiz-- NE49 Grand Cayman.
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SAPBiz,
BPOs,
Admin Sys
...
...
Monday 12/6/2010
...
√ 12:00 PM
...
Steering Committee Meeting – review cut-over plan – NE49
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Steering Committee
...
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Wednesday
12/8/10
...
√ 6:30 AM
...
Switch ADS server pointing to production from J31 to J01.
...
R3-Admin
(R. Katkowski)
...
...
√ 10 AM- 12 PM
(noon)
...
SAP Upgrade Core/Action log team meeting to review the Production Cutover schedule and details, including action log and user support
...
Support Pack Action log Team,
Support Pack Core Team.
...
...
√ By 1 PM
...
Steering Committee, after final review of test results, Go/No-go decision
...
Steering Committee
...
...
√ 1 – 5 PM
...
SAP PI/ADS: Apply JSPM Package/SPAM Package/SPS 7/SAP Kernel/Perform SGEN
...
R3-Admin
(R. Katkowski)
...
...
Thursday
12/9/10
...
√ 8 - 10 AM
...
SAP PI/ADS: Upgrade Oracle DB (Apply 10.2 patches/Install 11.2 software/Apply 11.2 patches)
...
R3-Admin
(R. Katkowski)
...
...
√ 10--11 AM
...
SAP PI/ADS: Convert Oracle Database
...
R3-Admin
(R. Katkowski)
...
...
Thursday
12/9/10
...
√ 9:00 AM
...
Email Steering Committee Go/No-go decision
...
Project Manager
( Frank Quern)
...
...
√ 2:00 – 3:00PM
...
Final review all issues in RT project queue, transport list, and web components.
...
R3-Admin /Core Team/ABAP Team/Web-Tech/BAs
...
...
√ By 4 PM
...
Schedule Pre & Post Trial Balance reports to be used by R3-Admin for controlled data comparisons.
...
VPF Finance
(B. Reeves)
Admin Systems
(B. Casey)
...
...
√ By 5 PM
(actual 11:30 PM)
...
R3-Admin email message
about system down time
...
R3-Admin
(R. Parker)
...
...
√ By 5 PM
...
Final Copy of the Production Update Schedule published and emailed.
...
Project Manager
(Frank Quern)
...
...
Friday
12/10/10
...
√ By 12 PM (noon)
...
Facility supervisors print out work lists as back up for Monday Morning
...
Facilities
(L. St. Croix)
...
...
√ By 12 PM (noon)
(3 Hours)
...
Reschedule (shift) DW batch jobs to Sunday night (10PM & 12AM).
...
DW
(E. Zhitnikov)
...
...
√ By 4:30 PM
...
Suspend weekend MITSIS Grad Appointment Feed
...
Enterprise Appl. Admin
(K. Mullins)
...
...
√ By 5:45 PM
...
Workflow and JV Validation Reports
- Workflow inbox report
- JV Parked Documents Report
...
VPF
(Yan Jiang)
...
...
√ 5:35 PM
(5 Minutes)
...
Stop EDI Production Jobs (5 Minutes)
...
Tech Services
(E. Prudden)
...
...
√ 6 PM
(15 Minutes)
...
Shut down EDI application server (note: email sent to EDI partners earlier in the week notifying them of the shutdown window).
- Run the push POs job
- Shutdown the web server
- Shutdown the application server
...
Enterprise Appl. Admin
(O. Wang)
...
...
√ 6 PM
...
Voice message update when system goes down (617-324-7468*)*
...
Project Manager
(F. Quern)
...
...
√ 6 PM
...
System Downtime Message (3 Down)
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R3-Admin
...
...
√ 6 PM
...
Bring down application servers. Production Environment becomes unavailable to users (including SAPWeb, Self Service and ECAT).
...
R3-Admin
...
...
√ 6 PM
(5 Minutes)
...
Disable Gateways:
Enable “PS1 System Unavailable” redirect on SAPweb & Self Service/insideMIT web sites (including EHS specific message activating their manual reporting of injuries)
...
Web-Tech
(JAD)
...
...
√ 6 PM
(5 Minutes)
...
Suspend Drop-box processing.
...
Tech Services
(Wai-ming Li)
...
...
√ 6 PM
(30 Minutes)
...
OAS Upgrade Project intersection (switch over to OAS 10.1.3)
...
Web-Tech
(JAD)
...
...
√ 6 PM
(10 Minutes)
...
- htdocs/dhtml/js/map/map.url.js
- htdocs/dhtml/js/src/mit/insidemit.js
...
Web-Tech
(JAD)
...
...
√ 6 – 8 PM
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Validation Reports (Trial Balance) executed in SAP.
- Ron notifies Becky Reeves via email cc fquern@mit.edu, rcasey@mit.edu, mcnlee@mit.edu that the reports are complete & downloaded.
- VPF confirms the receipt of the Trial Balance Report.
...
...
√ 6 – 8 PM
...
Limited activity in PS1.
- With the exception of the Data warehouse jobs (and the trial balances) shift the remaining time-scheduled non-infrastructure jobs to execute after the weekend cutover activities (after 6am on Monday
- Users locked
- Save WT info to internal SAP table
...
R3-Admin
(R. Parker)
(G. Petrowsky)
...
...
Support Pack Application and Processes
...
X 6 – 7 PM
...
R3-Admin
]]></ac:plain-text-body></ac:structured-macro>
(R. Parker)
Enterprise System Admin.
(N. Thaler)
...
...
√ 6 - 8 PM
...
SAP Portal: Upgrade Oracle DB (Apply 10.2 patches/Install 11.2 software/Apply 11.2 patches)
...
R3-Admin
(D. Nugent)
...
...
√ 8 – 9 PM
...
SAP Portal: Convert Oracle Database
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R3-Admin
(D. Nugent)
...
...
√ 8 – 11PM
...
Backup PS1.
- Bring down the SAP systems
- Perform split mirror back-up
...
R3-Admin
(R. Parker)
Enterprise Storage & Backup
(D. Romnes)
...
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Friday
12/10/10 – Saturday 12/11/10
...
√ 11 PM
-
12 PM
(noon)
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SAP ERP: Execute support pack application (see detail cut-over project plan found on wiki in cutover section)
- Email Notification to sap-upgrade-core@mit.edu from Ron Parker at the start of the support pack application
- Email notifications to sap-upgrade-core@mit.edu by 12:00 midnight on Friday (12/10) and by 12:00 noon on Saturday (12/11) from Ron Parker.
...
R3-Admin
...
...
Saturday
12/11/2010
...
√ 12 PM --
2 PM
...
SAP Portal: Apply JSPM Package/SPS 7/SAP Kernel
...
R3-Admin
(D. Nugent)
...
...
...
√ 1 – 5 PM
...
Backup System (R-MAN)
...
R3-Admin
OIS
...
...
√ By 3 PM
...
Upgraded GuiXT scripts moved to Facilities Production Server
...
Facilities
(M. Sherman)
...
...
...
√ 4 PM
...
Conference Call Check-in
Core Team Check in at 4pm on Saturday (12/11/10) (use conference call 617-324-7520 line)
...
Project Manager
(Frank Quern)
Project Sponsor
(Bart Dahlstrom)
Core Team
...
...
...
√ 5 – 10 PM
...
Execute Oracle DB Upgrade (see detail cut-over project plan found on wiki in cutover section)
...
R3-Admin
...
...
...
√10 PM – 2 AM (Sunday)
...
Backup System (R-MAN)
...
R3-Admin
(R. Parker)
Enterprise Storage & Backup
(P. Whitney)
...
...
√ 10 PM - 1 AM (Sunday)
(2.5 Hours)
...
Generate DB Statistics
Complete ABAP Loads
...
R3-Admin
...
...
Sunday 12/12/10 (morning)
...
√ 1 – 3 AM
Transports Application (see detail cut-over project plan found on wiki in cutover section)
...
R3-Admin
...
...
Post Upgrade Schedule and Processes
...
Sunday
12/12/10
...
√ 8 AM
...
Validation reports executed (trial balance reports)
- R3-ADMIN notifies Becky Reeves via email with a copy to Frank Quern as soon as the trial balance is available for review
- R3-ADMIN unlock BREEVES id in PS1
- Becky notifies Frank Quern when validation of the trial balance report is complete.
...
R3-Admin
(R. Parker)
VPF Finance
(B. Reeves)
...
...
√ 10 AM
...
Unlock web-services ids in Production
JAD (Jim Dobrovic)
SML (Steve Landry)
SSELIGMA (Seth Seligman)
BKNOLL (Brian Knoll)
...
R3-Admin
(G. Petrowsky)
...
...
√ 10 - 11 AM
(1 Hour)
...
OAS Upgrade Project intersection (verify new OAS 10.1.3 is operational)
...
Web Services
(JAD)
(SML)
(SSELIGMA)
(BKNOLL)
...
...
√ By 11 AM
(5 Minutes)
...
Enable Gateways (SAPWeb/ESS)
...
Web-tech
(JAD)
...
...
√ By 11 AM
(5 Minutes)
...
Schedule EDI Job
- Unlock ids
- Schedule EDI Job
<ac:structured-macro ac:name="unmigrated-wiki-markup" ac:schema-version="1" ac:macro-id="f3da166d-1c8b-4977-8cd4-35bdeb187310"><ac:plain-text-body><![CDATA[* Monitor first job released (on the ½ hr)[perform this task after task 50]
...
R3-Admin
]]></ac:plain-text-body></ac:structured-macro>
(G. Petrowski)
Tech Services
(E. Prudden)
(ZZLOGISBAT01)
...
...
√ By 11 AM
...
Turn on the EDI “gourmet-1” server
<ac:structured-macro ac:name="unmigrated-wiki-markup" ac:schema-version="1" ac:macro-id="a657753a-f7ee-4d3b-b05c-48c040caefc4"><ac:plain-text-body><![CDATA[[perform this task before task 49]
...
Enterprise Appl. Admin
]]></ac:plain-text-body></ac:structured-macro>
(Olivia Wang)
...
...
√ By 11 AM
...
Email to ist-sap@mit.edu
...
√ By 11 AM
...
Switch ADS server connection back from J01 to J31 (updated version)
...
R3-Admin
(R. Katkowski)
...
...
√ 11 AM
(1 Hour)
...
R3-Admin Action Log
...
R3-Admin
(All)
...
...
√ 12 PM --
2 PM
...
- ADMIN SYS Action Log users unlocked
...
√ By 2 PM
...
Update voice message whether Data Validation is on schedule.
Email to SAP-Validation-team@mit.edu that the validation is to start on schedule
...
Project Manager
(Frank Quern)
...
...
√ By 2 PM
...
Unlock testers
...
R3-Admin
...
...
√ 2 PM --
4 PM
...
PS1 Data Validations & Transaction processing listed in section 3 below performed by designated users;
SAPWeb and Self Service will be available for validation;
All servers will be available.
...
BPOs
Admin Sys BAs
...
...
√ By 4 PM
...
Coordinators for each area should send email to sap-validation-team@mit.edu at the completion of the validation notifying results
...
BPOs
Admin Sys BAs
R3-Admin
...
...
√ 4 PM
...
Conference Call Check-in
Go/No Go conference call 617-324-7520 (Process owners, B. Dahlstrom, R. Parker, K. Lyons, Admin Sys Team Leads)
...
Business Owners/
Test Coordinators
Sponsor
(B. Dahlstrom)
Tech Services
(Kevin Lyons)
Admin Sys Team Leads
IS&T Test Coordinators
(K. Le Vie),
(M. Donovan)
...
...
√ After con call
...
Send e-mail to (sapbiz, sap-upgrade-core, ist-sap@mit.edu,warehouse@mit.edu, Elena@mit.edu,) notifying results.
...
Project Manager
(Frank Quern)
...
...
8PM – 12AM
...
Data Warehouse Job Validation
...
√ 8PM – 10PM
...
Unlock users (Facilities, SMART)
Unlock all users
(R3-Admin notifies operations center at 3-1500).
At end of unlock send message to web-tech@mit.edu, with a copy to ist-sap@mit.edu, update gateway messages.
...
R3-Admin
...
...
√ 10 PM
Sunday
(5 Minutes)
...
Enable Drop box
...
Tech Services
(Wai-ming Li)
...
...
√ 10 PM
...
Execute ProCard from Bank of America Feed
...
Tech Services
(Eping Wei)
...
...
Monday
12/13/10
...
√ 1:30 AM
...
On Line back up of PS1
...
R3-Admin
(R. Parker)
Enterprise Storage & Backup
(P. Whitney)
...
...
√ By 6 AM
...
Update the 3-down web page & SAPgui message.
...
R3-Admin
(R. Parker)
Project Manager
(Frank Quern)
...
...
√ By 6 AM
...
Remove SAPweb, ESS and EHS messages
...
Web Services
(JAD)
...
...
√ 6 AM
...
Email notification to the MIT Community stating the update is completed and Production is available.
...
Project Manager
(Frank Quern)
...
...
√ 9 AM
...
Reinstate weekend MITSIS Grad Appointment Feed
...
Enterprise Appl. Admin
(K. Mullins)
...
Overview
Content Tools
Activity