Page History
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Cutover plan
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||Completed||Priority||Locked||CreatedDate||CompletedDate||Assignee||Name||
|F|M|F|1319039659578| |donovan@mit.edu|Send message to MIT-SAP community about upcoming SAP outage. (message at end of plan)|
|F|M|F|1319054838799| |donovan@mit.edu|*testing bld* gfsohjtoisht|
|T|M|F| |1319055338375|donovan@mit.edu|*Wednesday, 11/23/2011 by 9AM (5 minutes)*. Post messages on insideMIT, SAPweb and ESS (Employee Self Service) web sites about upcoming SAP outage|
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||Completed||Priority||Locked||CreatedDate||CompletedDate||Assignee||Name||
|F|M|F| | |donovan@mit.edu|Update Firewall to restrict access to SAP gateway;send confirmation to R3-Admin when complete, cc fquern@mit.edu|
Go-live weekend 12/2-12/5.
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Cut-over Plan DetailCut-over Plan Check List |
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Task #
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Date
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Time
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Action / Task
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Person(s)
Responsible
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Status
...
...
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Pre-Update Schedule and Processes
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Post messages on insideMIT, SAPweb and ESS (Employee Self Service) web sites about upcoming SAP outage.
(message can be found at end of this document)
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Date
Time
Action / Task
Person(s)
Responsible
Status
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Pre-Update Schedule and Processes
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Thursday
12/2/10
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√ By 9 AM
(5 Minutes)
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Web-Tech
(JAD)
...
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Thursday
12/2/10
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√ 12 PM
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Send message to MIT-SAP community about upcoming SAP outage.
(message at end of this document)
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Project Manager
(Frank Quern)
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Thursday 12/2/10
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√ 12 PM
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Post message on SAPgui indicating upcoming SAP outage
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R3-Admin
(R. Parker)
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Friday
12/3/10
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√ 11:00 AM
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Cutover weekend planning meeting at SAPBiz-- NE49 Grand Cayman.
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SAPBiz,
BPOs,
Admin Sys
...
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Monday 12/6/2010
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√ 12:00 PM
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Steering Committee Meeting – review cut-over plan – NE49
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Steering Committee
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Wednesday
12/8/10
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√ 6:30 AM
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Switch ADS server pointing to production from J31 to J01.
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R3-Admin
(R. Katkowski)
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√ 10 AM- 12 PM
(noon)
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SAP Upgrade Core/Action log team meeting to review the Production Cutover schedule and details, including action log and user support
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Support Pack Action log Team,
Support Pack Core Team.
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√ By 1 PM
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Steering Committee, after final review of test results, Go/No-go decision
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Steering Committee
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√ 1 – 5 PM
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SAP PI/ADS: Apply JSPM Package/SPAM Package/SPS 7/SAP Kernel/Perform SGEN
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R3-Admin
(R. Katkowski)
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Thursday
12/9/10
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√ 8 - 10 AM
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SAP PI/ADS: Upgrade Oracle DB (Apply 10.2 patches/Install 11.2 software/Apply 11.2 patches)
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R3-Admin
(R. Katkowski)
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√ 10--11 AM
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SAP PI/ADS: Convert Oracle Database
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R3-Admin
(R. Katkowski)
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Thursday
12/9/10
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√ 9:00 AM
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Email Steering Committee Go/No-go decision
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Project Manager
( Frank Quern)
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√ 2:00 – 3:00PM
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Final review all issues in RT project queue, transport list, and web components.
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R3-Admin /Core Team/ABAP Team/Web-Tech/BAs
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√ By 4 PM
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Schedule Pre & Post Trial Balance reports to be used by R3-Admin for controlled data comparisons.
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VPF Finance
(B. Reeves)
Admin Systems
(B. Casey)
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√ By 5 PM
(actual 11:30 PM)
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R3-Admin email message
about system down time
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R3-Admin
(R. Parker)
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√ By 5 PM
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Final Copy of the Production Update Schedule published and emailed.
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Project Manager
(Frank Quern)
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Friday
12/10/10
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√ By 12 PM (noon)
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Facility supervisors print out work lists as back up for Monday Morning
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Facilities
(L. St. Croix)
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√ By 12 PM (noon)
(3 Hours)
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Reschedule (shift) DW batch jobs to Sunday night (10PM & 12AM).
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DW
(E. Zhitnikov)
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√ By 4:30 PM
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Suspend weekend MITSIS Grad Appointment Feed
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Enterprise Appl. Admin
(K. Mullins)
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√ By 5:45 PM
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Workflow and JV Validation Reports
- Workflow inbox report
- JV Parked Documents Report
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VPF
(Yan Jiang)
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√ 5:35 PM
(5 Minutes)
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Stop EDI Production Jobs (5 Minutes)
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Tech Services
(E. Prudden)
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√ 6 PM
(15 Minutes)
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Shut down EDI application server (note: email sent to EDI partners earlier in the week notifying them of the shutdown window).
- Run the push POs job
- Shutdown the web server
- Shutdown the application server
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Enterprise Appl. Admin
(O. Wang)
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√ 6 PM
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Voice message update when system goes down (617-324-7468*)*
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Project Manager
(F. Quern)
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√ 6 PM
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System Downtime Message (3 Down)
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R3-Admin
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√ 6 PM
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Bring down application servers. Production Environment becomes unavailable to users (including SAPWeb, Self Service and ECAT).
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R3-Admin
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√ 6 PM
(5 Minutes)
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Disable Gateways:
Enable “PS1 System Unavailable” redirect on SAPweb & Self Service/insideMIT web sites (including EHS specific message activating their manual reporting of injuries)
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Web-Tech
(JAD)
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√ 6 PM
(5 Minutes)
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Suspend Drop-box processing.
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Tech Services
(Wai-ming Li)
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√ 6 PM
(30 Minutes)
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OAS Upgrade Project intersection (switch over to OAS 10.1.3)
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Web-Tech
(JAD)
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√ 6 PM
(10 Minutes)
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- htdocs/dhtml/js/map/map.url.js
- htdocs/dhtml/js/src/mit/insidemit.js
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Web-Tech
(JAD)
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√ 6 – 8 PM
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Validation Reports (Trial Balance) executed in SAP.
- Ron notifies Becky Reeves via email cc fquern@mit.edu, rcasey@mit.edu, mcnlee@mit.edu that the reports are complete & downloaded.
- VPF confirms the receipt of the Trial Balance Report.
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√ 6 – 8 PM
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Limited activity in PS1.
- With the exception of the Data warehouse jobs (and the trial balances) shift the remaining time-scheduled non-infrastructure jobs to execute after the weekend cutover activities (after 6am on Monday
- Users locked
- Save WT info to internal SAP table
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R3-Admin
(R. Parker)
(G. Petrowsky)
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Support Pack Application and Processes
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X 6 – 7 PM
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R3-Admin
]]></ac:plain-text-body></ac:structured-macro>
(R. Parker)
Enterprise System Admin.
(N. Thaler)
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√ 6 - 8 PM
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SAP Portal: Upgrade Oracle DB (Apply 10.2 patches/Install 11.2 software/Apply 11.2 patches)
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R3-Admin
(D. Nugent)
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√ 8 – 9 PM
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SAP Portal: Convert Oracle Database
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R3-Admin
(D. Nugent)
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√ 8 – 11PM
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Backup PS1.
- Bring down the SAP systems
- Perform split mirror back-up
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R3-Admin
(R. Parker)
Enterprise Storage & Backup
(D. Romnes)
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Friday
12/10/10 – Saturday 12/11/10
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√ 11 PM
-
12 PM
(noon)
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SAP ERP: Execute support pack application (see detail cut-over project plan found on wiki in cutover section)
- Email Notification to sap-upgrade-core@mit.edu from Ron Parker at the start of the support pack application
- Email notifications to sap-upgrade-core@mit.edu by 12:00 midnight on Friday (12/10) and by 12:00 noon on Saturday (12/11) from Ron Parker.
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R3-Admin
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Saturday
12/11/2010
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√ 12 PM --
2 PM
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SAP Portal: Apply JSPM Package/SPS 7/SAP Kernel
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R3-Admin
(D. Nugent)
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√ 1 – 5 PM
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Backup System (R-MAN)
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R3-Admin
OIS
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√ By 3 PM
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Upgraded GuiXT scripts moved to Facilities Production Server
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Facilities
(M. Sherman)
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√ 4 PM
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Conference Call Check-in
Core Team Check in at 4pm on Saturday (12/11/10) (use conference call 617-324-7520 line)
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Project Manager
(Frank Quern)
Project Sponsor
(Bart Dahlstrom)
Core Team
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√ 5 – 10 PM
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Execute Oracle DB Upgrade (see detail cut-over project plan found on wiki in cutover section)
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R3-Admin
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√10 PM – 2 AM (Sunday)
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Backup System (R-MAN)
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R3-Admin
(R. Parker)
Enterprise Storage & Backup
(P. Whitney)
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√ 10 PM - 1 AM (Sunday)
(2.5 Hours)
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Generate DB Statistics
Complete ABAP Loads
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R3-Admin
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Sunday 12/12/10 (morning)
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√ 1 – 3 AM
Transports Application (see detail cut-over project plan found on wiki in cutover section)
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R3-Admin
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Post Upgrade Schedule and Processes
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Sunday
12/12/10
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√ 8 AM
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Validation reports executed (trial balance reports)
- R3-ADMIN notifies Becky Reeves via email with a copy to Frank Quern as soon as the trial balance is available for review
- R3-ADMIN unlock BREEVES id in PS1
- Becky notifies Frank Quern when validation of the trial balance report is complete.
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R3-Admin
(R. Parker)
VPF Finance
(B. Reeves)
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√ 10 AM
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Unlock web-services ids in Production
JAD (Jim Dobrovic)
SML (Steve Landry)
SSELIGMA (Seth Seligman)
BKNOLL (Brian Knoll)
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R3-Admin
(G. Petrowsky)
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√ 10 - 11 AM
(1 Hour)
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OAS Upgrade Project intersection (verify new OAS 10.1.3 is operational)
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Web Services
(JAD)
(SML)
(SSELIGMA)
(BKNOLL)
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√ By 11 AM
(5 Minutes)
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Enable Gateways (SAPWeb/ESS)
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Web-tech
(JAD)
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√ By 11 AM
(5 Minutes)
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Schedule EDI Job
- Unlock ids
- Schedule EDI Job
<ac:structured-macro ac:name="unmigrated-wiki-markup" ac:schema-version="1" ac:macro-id="eb30d2f3-23ee-4045-9542-f45952011173"><ac:plain-text-body><![CDATA[* Monitor first job released (on the ½ hr)[perform this task after task 50]
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R3-Admin
]]></ac:plain-text-body></ac:structured-macro>
(G. Petrowski)
Tech Services
(E. Prudden)
(ZZLOGISBAT01)
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√ By 11 AM
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Turn on the EDI “gourmet-1” server
<ac:structured-macro ac:name="unmigrated-wiki-markup" ac:schema-version="1" ac:macro-id="0911eca0-22ed-480c-be15-d8fc0d760718"><ac:plain-text-body><![CDATA[[perform this task before task 49]
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Enterprise Appl. Admin
]]></ac:plain-text-body></ac:structured-macro>
(Olivia Wang)
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√ By 11 AM
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Email to ist-sap@mit.edu
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√ By 11 AM
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Switch ADS server connection back from J01 to J31 (updated version)
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R3-Admin
(R. Katkowski)
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√ 11 AM
(1 Hour)
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R3-Admin Action Log
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R3-Admin
(All)
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√ 12 PM --
2 PM
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- ADMIN SYS Action Log users unlocked
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√ By 2 PM
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Update voice message whether Data Validation is on schedule.
Email to SAP-Validation-team@mit.edu that the validation is to start on schedule
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Project Manager
(Frank Quern)
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√ By 2 PM
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Unlock testers
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R3-Admin
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√ 2 PM --
4 PM
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PS1 Data Validations & Transaction processing listed in section 3 below performed by designated users;
SAPWeb and Self Service will be available for validation;
All servers will be available.
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BPOs
Admin Sys BAs
...
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√ By 4 PM
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Coordinators for each area should send email to sap-validation-team@mit.edu at the completion of the validation notifying results
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BPOs
Admin Sys BAs
R3-Admin
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√ 4 PM
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Conference Call Check-in
Go/No Go conference call 617-324-7520 (Process owners, B. Dahlstrom, R. Parker, K. Lyons, Admin Sys Team Leads)
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Business Owners/
Test Coordinators
Sponsor
(B. Dahlstrom)
Tech Services
(Kevin Lyons)
Admin Sys Team Leads
IS&T Test Coordinators
(K. Le Vie),
(M. Donovan)
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√ After con call
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Send e-mail to (sapbiz, sap-upgrade-core, ist-sap@mit.edu,warehouse@mit.edu, Elena@mit.edu,) notifying results.
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Project Manager
(Frank Quern)
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8PM – 12AM
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Data Warehouse Job Validation
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√ 8PM – 10PM
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Unlock users (Facilities, SMART)
Unlock all users
(R3-Admin notifies operations center at 3-1500).
At end of unlock send message to web-tech@mit.edu, with a copy to ist-sap@mit.edu, update gateway messages.
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R3-Admin
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√ 10 PM
Sunday
(5 Minutes)
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Enable Drop box
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Tech Services
(Wai-ming Li)
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√ 10 PM
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Execute ProCard from Bank of America Feed
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Tech Services
(Eping Wei)
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Monday
12/13/10
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√ 1:30 AM
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On Line back up of PS1
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R3-Admin
(R. Parker)
Enterprise Storage & Backup
(P. Whitney)
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√ By 6 AM
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Update the 3-down web page & SAPgui message.
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R3-Admin
(R. Parker)
Project Manager
(Frank Quern)
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√ By 6 AM
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Remove SAPweb, ESS and EHS messages
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Web Services
(JAD)
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√ 6 AM
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Email notification to the MIT Community stating the update is completed and Production is available.
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Project Manager
(Frank Quern)
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√ 9 AM
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Reinstate weekend MITSIS Grad Appointment Feed
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Enterprise Appl. Admin
(K. Mullins)
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Overview
Content Tools
Activity