Scenario: An internal (MIT) user comes to MTL and wants FAB processing work done for them by MTL staff ASAP. They are not in the MTL system at all. This page tells you how to get them registered and temporarily approved so they are in Coral and work can be completed and assigned to them so that charges are correctly applied.
1. Registration
The user must register in MUMMS. For MTL, the registration form is here:
https://nanolms.mit.edu/mumms/registration.html
Selecting the correct service level on the first page is very important. For example, if the user plans on using Fab services, they must choose a service level that includes Fab services. During registration, they will need to provide additional information, including a cost object number (account number) that should have been provided to them by their supervisor. It is important that this number be entered correctly.
2. Confirmation
The user should check their e-mail for the confirmation message, then follow the link in the message to confirm their registration. You can then continue on to the next section, "Temporarily Approve Charges." If the user does not have access to their e-mail, any MTL staff person can log into MUMMS to confirm the registration for them by following the steps below.
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- As an MTL staff person, go to MUMMS. For MTL MUMMS is here: https://nanolms.mit.edu/mumms/
- Log in
- Follow the link under "User Management" to "List Unconfirmed Registrations"
- Click on the name of the user
- Leave the default option selected ("Yes, please confirm this registration.")
- Submit the form. Note: On the resulting page, there is a link to "Manage Services." You can follow this link and skip to step 6 in the next section.
3. Temporarily Approve Charges
You will now temporarily approve charges to the cost object that the user entered during registration. This approval is valid for 7 days. To temporarily approve charges, follow the steps below.
If you're a lab admin/staff/manager, go to MUMMS, for MTL this is at https://nanolms.mit.edu/mumms/
- Log in
- Follow the link under "User Management" to "User Search"
- Enter the user's username in the "Username" field and choose "Search"
- You should now be on the "View User Information" page.
- Look under their Charge Allocations section and you should see nothing listed. Choose the "View/Modify" button which is to the right.
- There should be a selection on the next page to "Temporarily Approve Charges". This is the option that you want to select.
At this point the user is registered and temporarily approved so work can be done on their behalf. They should exist in Coral within a few minutes so that they can be selected as the member for work done by staff. The user should bring the printed form to their supervisor to have them permanently approve charges online or by signing the form and having the user bring it to the lab's Billing Team. If this is not completed within 7 days, the temporary approval will expire and the user's services will be deactivated.