"Bound-withs"Frequently, items become “bound-with” retrospectively, after the items have already been cataloged individually. The following instructions are geared toward working in Aleph on separate records already existing in the catalog. See the final section for items that first need updating in OCLC. Master recordBib record: add note listing all other items it is bound with.
590 Bound with: Main entry. Title. Year of publication -- Main entry. Title. Year of publication...
HOL record: use call number for single piece that encompasses all bound-with items (esp. if linking items retrospectively, call number may need to adjusted)
Item record: master record gets single barcoded item “Bound with” recordsBib record:
1) add note indicating master record it is bound with.
_590 Bound with: Main entry. Title. Year of publication._2) add LKR field (see section on LKR below)
HOL record: no HOL record used Item record: no item record used LKR fieldAdd, to the bib record(s) that are bound with the "master" record, a
LKR tag that includes:
$$a ITM [type of LKR] $$b [ADM system number of "master" record] $$l MIT50 [specifies that match is to ADM record] For monographs, the above will frequently be enough information. If there are multiple copies, however, or if it is serial/journals that are involved, more information will be necessary to characterize the exact item to which the bound-with is linked, usually using $$v.
$$v [vol. enumeration of host item vol.] *** NOTE: text of item record “Enum. level.1” must match text in $v of LKR exactly. We are used to seeing text in the “Description” box, but not in the corresponding “Enumeration level.1” box, which may need to be edited for bound-withs. For serials, $$y and $$i are also frequently used.
$$y [year of host item vol.] $$i [issue subdivision of host item vol., usually 2nd-level of enumeration] |