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Maintaining the Staff List

From the Staff List page you can use the following procedures to maintain and manage the staff information for a class or section website:

• Add or Remove Instructors and TAs
• Add or Remove Non-MIT Users
• Go to the Access Control page where you can control access to the class website and add or remove users from user groups
• Change the order of staff names on the Homepage and Staff List page
• Update your contact information
• Designate a staff member to receive access requests

In order for Stellar to list instructors and TAs on a class or section Homepage and Staff List page, they must be in the Instructor and TA user groups, respectively. Similarly, to remove an instructor or TA from a Homepage or Staff List page, remove that individual from the applicable user group.

There are three ways to access the pages for adding and removing teaching staff from user groups.

• Add/Remove Instructors and TAs through the homepage
• Add/Remove Instructors and TAs through the Staff list
• Add/Remove Instructors and TAs though the Access Control Page

Directions to Add Instructors and TAs

1. Toggle Cloak
   id 1

   Display the Homepage.

   Cloak
   id 1

2. Toggle Cloak
   id 2

   Click the "add/remove" link to the right of the list of Instructors or TAs.

   Cloak
   id 2

3. Search for a user to add to your Instructor or TA list by typing a first name, a last name, a first name and last name, or a username in the "Lookup" section.  

4. Toggle Cloak
   id 3

   Click "Submit" after you have found the users you want to add to your Instructor or TA list.

   Cloak
   id 3

Directions to Remove Instructors and TAs:

1. Toggle Cloak
   id 4

   Display the Homepage.

   Cloak
   id 4

2. Toggle Cloak
   id 5

   Click the "add/remove" link to the right of the list of Instructors or TAs.

   Cloak
   id 5

3. Toggle Cloak
   id 6

   Check off the boxes of the members you would like to take off your instructor or TA list.

   Cloak
   id 6

4. Click "Submit."

Below are two other ways to change the Instructors and TAs:

- From the Staff List page: Click "Add or Remove Instructors" or "Add or Remove TAs."
- From the Access Control page: Click the "Instructors or TAs" tab. For more information, see Access Control.

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By default, Stellar lists instructors and TAs in alphabetical order by last name on a class or section Homepage and on the Staff List page. You can, however, change the order in which the names are listed.

Directions to Reorder the List of Staff Names:

1. Display the Homepage.

   Cloak
   id 7

2. Toggle Cloak
   id 8

   Click the "reorder" link next to the Instructors or TAs.

   Cloak
   id 8

3. Toggle Cloak
   id 9

   In the Sort column, type the numbers indicating the order in which you want the names to appear. The number 1 (one) will be first, 2 will be second, and so on.

   Cloak
   id 9

4. Toggle Cloak
   id 10

   To arrange instructors and TAs in alphabetical order by last name again, click the "Order by Last Name" button.

   Cloak
   id 10

5. Click "Submit" to save the new list order.

There are two ways to view the Edit Staff Listing Order page:

- Thought the Homepage
- Through the Staff List 

1. Do one of the following to display the Edit Staff Listing Order page:
   • Display the Homepage. Then click the "reorder" link (to the right of the Instructor or TA list).
   • Click Staff List in the navigation bar to display the Staff List page. Then click the "reorder staff list" link.
2. To change the order in which the names are listed, do one of the following:
   • In the Sort column, type the numbers indicating the order in which you want the names to appear. The number 1 (one) will be first, 2 will be second, and so on.
   • Click the "Order By Last Name" button (below the tables) to sort the names alphabetically by last name.
3. Click "Submit" to save the new list order.

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On a Stellar website, your personal information is your name, office location, and phone number. Any changes to your personal information become the default for any future Stellar class websites and on section sites. However, the changes do not override the information displayed in classes where you are already an instructor or TA.

Directions to Change your Personal Information on the Homepage:

1. Toggle Cloak
   id a

   Display the Homepage.

   Cloak
   id a

2. Toggle Cloak
   id b

   Click on the "edit personal info" link next to your name.

   Cloak
   id b

3. Toggle Cloak
   id c

   Edit your personal information.

   Cloak
   id c

4. Click "Submit" to save changes.

Directions to Change your Personal Information from the Staff List:

1. Toggle Cloak
   id 11

   Click the link for "Staff List" in the navigation bar.

   Cloak
   id 11

2. Toggle Cloak
   id c

   Click the "edit staff details" link and scroll down the list until you find your name.

   Cloak
   id c

3. Toggle Cloak
   id d

   Click the "Change my information for all Stellar classes" link (this link is displayed in red under your name). Result: The Edit Personal Information page is displayed.

   Cloak
   id d

4. Enter your given, middle, and family names as you want them to appear in lists on the class website. If you use a suffix with your name (such as Jr., III, or Ph.D.), add it after your last name in the "Family Name" text box.
5. (Optional) Enter an Office address and Phone number.
6. Click the "Submit" button.

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When students and other members of the MIT community cannot log in to your class website, Stellar displays an email form that they can complete to request access. By default, the email is sent to all the website's instructors, TAs, and administrators. As an instructor, you can override the default and designate which staff members should receive these requests.

Directions to Designate Which Staff Member(s) Receives Access Requests:

1. Toggle Cloak
   id 12

   Click "Staff List" on the navigation bar.

   Cloak
   id 12

2. Toggle Cloak
   id 13

   Click the "edit staff details" link on the Staff List page. Result: Stellar displays the Edit Staff Details page.

   Cloak
   id 13

3. Check the "Receive Site Access Requests" option for the staff member(s) who will receive the requests.

4. Toggle Cloak
   id 14

   Remove the check for all other staff members.

   Cloak
   id 14

5. Click the "Submit" button.

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