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The announcements coordinator has substantial leeway as to how they want to organize announcements. Historically, the approach was that the announcements coordinator would take a fairly active role in hunting down announcements as well as receiving emailed requests from other officers. More recently, Alex experimented with using Google Docs for announcements. The "Announcements" folder in the Tech Squares officers shared Google Drive folder contains one document per week, with the first page of each containing spoken announcements (for easy printing if desired) and later pages containing the draft emails. The idea of this approach is that at least a week in advance, the announcements coordinator creates a Google Doc for the next week's announcements (spoken and emailed) and populates it with the usual text that no other officer is responsible for and then lets the other officers fill in any other announcements. Then, on Monday, the announcements coordinator sends the weekly email and sends the spoken announcements to whoever is doing them. Some notes about the process Alex and Veronica used are in Detailed notes on announcements (2016).
As mentioned above, certain announcements should be added by the announcements coordinator. We're current doing this by having a template that gets copied and then the fields such as caller, date, location ,etc get updated:
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