Introduction
The purpose of this calendar is to provide, in one place, where staff are located on a particular day.
Viewing the Calendar
- Visit https://crestaff.mit.edu/calendars/cre-work-schedules; or
- Open the CRE: Work Schedules calendar in Outlook.
Usage
Follow these steps to record your physical presence in the office.
- In your personal calendar, create a new meeting
- In the subject line, note whether you are remote/not working/on vacation using the reference table below.
- For example, put R-Casey if your name is Casey and you are remote for the day
- Set the "Show As" option in Outlook to the appropriate setting based on the reference table below.
- Add cre-work-schedules-res@mit.edu as a required resource
- Send the invitation
- You will get an email confirmation; you can ignore any conflicts
Quick Reference
Use the following designations for your physical presence:
| Event Subject | "Show As:" Outlook option should be set to | Example | Notes |
|---|---|---|---|
| R-Remote | Free | R-Casey | |
| V-Vacation | Out of Office | V-Constance | |
| X-Non-Working Day | Busy (Out of Office is OK too) | X-Meaghan | Intended for staff who do not work 5 days per week |
| Available | Free | Available-Cooper | Intended for staff who typically work <8 hour days |
It is ultimately up to your supervisor how you wish to schedule your time in the Work Schedules calendar.
Explanation/Benefits
The reason we use this system/process is for several reasons:
- When you update your personal calendar (e.g. to change your remote day), the CRE: Work Schedules calendar is updated automatically
- When someone is using the scheduling assistant, your availability, which is based on your individual calendar, will be reflected appropriately
- It provides a single calendar for staff to reference who is where, without needing to open a dozen calendars
- The CRE: Work Schedules calendar is available in Outlook, Outlook on the Web, the CRE Staff Intranet, and the iPad Kiosk in the CRE Reception Lobby.